Vacation Request Form Template

Vacation request forms are used by businesses to collect vacation leave requests from their employees. This vacation request form template is free and helps you:
  • Effortlessly gather and manage time off requests
  • Create an easy process for employees to request time off
  • Store all requests for the vacations and get the statistics
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Created by forms.app Team
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About this vacation request form template

A vacation request form is an online form that employees must complete to request time off. This employee vacation request form template simplifies the process of managing vacation leave requests. From types of leaves to vacation days, it includes every question and feature you will need, such as:

  • Questions for contact details (full name, phone number, backup contact details, department, etc.)
  • Questions for vacation details (leave and return dates, reason for leaving, necessary documents, etc.)
  • Conditional logic for a better experience
  • A special hand-crafted design for you (also customizable)

By using this form, you can easily monitor requests and manage workflow effectively in the case of absences.

Who can use a vacation request form?

Businesses need a process for gathering and approving requests for vacation from their employees. For example, employees, managers, human resources personnel, team leads, and even contractors can benefit from an online form for collecting paid or unpaid vacation requests. 

HR professionals🎯

Within the HR departments, requests for vacation forms have always been around, and online forms solved this eloquently. Human resources departments review vacation requests and approvals to record leaves, manage payrolls, and check if the formal request process aligns with the company’s policies. 

Managers 🛠️

When it comes to approving or denying vacation requests, managers step in. They also manage employees’ time and distribute employee-requested time among team members. 

Business owners👨🏻‍💼

Business owners use vacation requests to get advance notice of unpaid leaves, sick leaves, family and medical leaves, or rest vacation plans. 

What can I ask in a vacation request form?

In a company vacation request form, you can first ask for basic information about your employees: 

  • Full name
  • Email address
  • Phone number
  • Backup contact person details
  • Department and title
  • Manager’s name and email
  • Leave balance

Then you can go deeper into their vacation details:

  • Requested leave and return dates
  • Reason to leave
  • Travel destination
  • Any overlapping deadlines or projects
  • Coverage plan of current tasks
  • VPN/equipment needs during leave
  • Documents such as medical records, approval papers, etc.

Frequently asked questions (FAQs)

Is this template free?

Yes! This vacation request form is completely free to use along with other free request forms on forms.app. 

Can I change this vacation request form?

Yes, you can change every aspect of the form through forms.app’s drag and drop interface, after clicking the ‘’Use template’’ button. 

How do I create a vacation request form?

You can create a vacation request form by using this template, or you can use our free AI form builder, or you can also create a form from scratch with no code. 

Can I collect supporting documents (e.g., flight tickets, approval emails)?

You can request necessary documents in any format and let your employees upload files such as PDF, JPG, DOC, RAR, and more.

How to use this vacation request form template

Using a template on forms.app is way easier than you might think. All you need to do is follow these simple steps below:

1. Import into your account

1. Import into your account

View this vacation request form template and click on "use template" after making sure this is what you are looking for.

2. Customize however you like

2. Customize however you like

Add or remove questions through forms.app's drag & drop interface and match your brand style.

3. Share it with employees

3. Share it with employees

Customize the URL, share it on business knowledge and channels, or embed it on a webpage.

If you are looking for similar templates, you can just take a look at these related templates below, or alternatively, search among hundreds of free templates on our templates page.

Create a custom vacation request form with AI

Just tell us how you would like to have a time off request form for your specific needs. forms.app’s free AI form creator will create a free template for you.

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Smooth process for everyone with an online vacation request form

Build your free vacation request form with powerful features and make the application process easy and clear for everyone.

  • Conditional logic

    Let your employees give personalized reasons and choices for their leave. Show or hide your questions based on answers.

  • File upload fields

    Easily collect necessary files and images from your employees. Simply drag and drop file upload or image upload fields to your forms.

  • Multiple pages

    Have many questions to ask about the screening? Add page breaks to make your form easy to follow and easy to fill out. You can begin by separating the employee information and leave details.

  • Seamless integration

    Integrate your vacation request form with the most-used HR and management tools, and share your form through a custom link or embed it on your website in more than 6 different ways.

  • Date and time fields

    Manual date entry can sometimes result in incorrect entries and confusion. Allow people to select a specific and correct date or time on the calendar.

  • Custom ending messages

    Create custom messages to show at the end of the form. Add your own message and let them know when their vacation leave requests will be replied to.

See all features