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Booking Request Form
A booking request form is an online questionnaire that companies use for clients to gather booking information. This booking request form template is exceptionally beneficial for event organizers, hotels, restaurants, and any service providers in:- Gathering essential booking details such as date, time, location, type of service, and special requirements
- Evaluating, confirming, and organizing booking requests efficiently
- Maintaining a clear record of bookings for scheduling and planning
Created by forms.app Team
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About this booking request form template
A booking request form is a crucial tool for SMEs, service providers and event coordinators to get essential information about booking requests, including contact details, service type, preferred dates, payment, and special requests. In just a few steps, you get access to these questions and features and receive booking requests online for free:
Questions to capture booking details, such as:
- Contact information such as full name, phone number, and email address
- Type of service, date, time, and location
- Special demands or additional requests
Features we thoughtfully included for your needs, such as:
- File upload fields
- Open-ended questions
- Dropdowns
- Multiple-choice fields
- Conditional logic
- Payment fields for collecting payment
- Answer recall
- Custom and multiple ending pages
Who can use this booking request form template?
Booking forms are important for by event planners, hotels, and restaurants, and any other service-based businesses, to collect any information they need and ease the booking experience for everyone.
Event planners and organizers 📅
Event planners collect personal details and organizational preferences to ease the registration procedure for attendees and arrange all the necessary resources, such as seating, materials, staff, etc.,.
Hotels and accommodations 🛏️
Booking request forms help hotels and accommodation centers to gather guest information, room preferences, check-in/check-out dates, and special requests. By using a booking request form, staff can easily allocate the requested room and prepare everything in advance.
Restaurants and cafes 🍽️
Restaurants and cafes also heavily rely on booking request forms to handle table reservations according to guest numbers, dining choices, and exclusive needs. They can simply filter searches and export the data in multiple formats.
SMEs in general 🤝
SMEs across various industries need booking request forms to organiza client appointments, service requests and product reservations. These forms enable small businesses to manage all booking requests in a more professional way.
What can I ask in a booking request form?
The questions you can ask in a booking request form can essentially change depending on the service you offer. However, some questions are the baseline for any kind of project.
- Full Name: Who is making the booking?
- Contact information: How can we contact you?
- Phone Number: Alternative contact method for phone calls.
- Booking Date: When do you want the service, reservation, or event?
- Booking Time: Preferred time for the booking.
- Number of Guests/Participants: How many people will attend?
- Type of Service or Room/Event: What are you booking?
- Special Requests or Notes: Any preferences, dietary restrictions, or additional info.
- Payment Method or Deposit Details: If applicable, how will payment be handled?
- Agreement to Terms and Policies: Confirm understanding of cancellation, refund, or service policies.
Frequently asked questions (FAQs)
Is this template free?
Yes! This booking request form template is entirely free to use.
Can I change this booking request form?
Yes, you can craft form as you like by changing colors, fonts, form designs, questions, and features, after clicking the ‘’Use template’’ button.
How can I share this form?
After creating a booking form on forms.app, you can share across all the digital platforms and embed the form into your website in 6+ different ways.
How to use this booking request form template
2. Customize whatever and however you like
Add or remove questions through forms.app's drag & drop interface and match your business style.
3. Thoroughly analyze your results
Get notified when someone makes a request and analyze all requests with every detail.
Related booking form templates you might like
Looking for something else? You can take a look at other free booking forms below. Or, you can search among our hundreds of free form template categories.
Create a custom booking request template with AI
Just tell us how you would like to create a booking requests form for your specific needs. forms.app’s free AI form builder will create a free template for you immediately.
Smooth booking process for everyone
Build your online form with powerful features and digital tools including fields designed to streamline the reservation process.
Conditional logic
Show the questions based on the booker’s previous answers, or just hide irrelevant ones.
Dropdown menus
Reduce manual typing and get more precise answers in sections like booking type, equipment options, and more.
Date and time pickers
Allows bookers to easily select the booking date and time in a standard format.
File upload fields
Collect any necessary files, such as purchase or approval documents regarding the booking.
Open-ended fields
Let people freely describe their specific needs and requirements by choosing from short text, long text, masked text, and other open-ended fields.
Custom and multiple ending pages
Create multiple ending pages based on the respondent’s booking type and needs, and place a message about when they will be replied to and add your social media links.