Paperform vs. Wufoo: Which tool is better?

As businesses continue to embrace the digital landscape, online tools have become essential for streamlining day-to-day operations. From customer to order forms, web-based platforms now enable businesses of all sizes to manage data collection quickly and efficiently. In particular, choosing the right form builder tool can make a significant impact on your business's productivity and overall workflow.

If you're unsure which online form platform is best suited for your needs and form submission, you're in the right place. In this article, we’ll compare two popular online form builder solutions, Wufoo vs Paperform, to help you determine which is better for your business and form creation. We’ll also introduce a fantastic alternative that could further enhance your efficiency and results.

Paperform vs. Wufoo at first glance

At first glance, Paperform and Wufoo are two widely recognized tools for creating forms and managing advanced features, whether for business, events, or personal use. Both platforms allow users to build forms for various purposes, but as you explore further, you’ll find distinct differences in pricing, features, integrations, and overall usability that could influence your decision.

The home page of Paperform

Paperform stands out for its Word-like interface, enabling users to create forms seamlessly by adding text, images, videos, and even payment options. With built-in e-commerce capabilities and advanced customization, it offers a robust solution for businesses that require flexible and comprehensive form management. Paperform is known for its smooth user experience and powerful integration options.

The home page of Wufoo

Wufoo, on the other hand, is a straightforward form builder that has been around for years, known for its simple drag-and-drop interface. Wufoo is ideal for quickly building forms and surveys, contact forms, and event registrations. Wufoo forms offer basic customization and integrates well with several third-party tools, but its limited features may leave some users seeking more advanced functionalities.

When deciding which tool to use for your business, it’s crucial to weigh your specific needs. Paperform offers advanced features and extensive customization, making it ideal for businesses requiring more flexibility. Wufoo, while simpler and easier to use, may fall short for those needing more robust capabilities. Exploring alternatives like forms.app, which balances ease of use with powerful tools, could provide the perfect solution for your growing needs.

Paperform vs. Wufoo: 7 Essential points

When choosing a form builder platform, several key factors come into play, from straightforward considerations like pricing and ease of use to more advanced features such as integrations, customization, and data security. We’ve identified the 7 essential aspects to focus on when deciding between Paperform and Wufoo, helping you make an informed choice based on your business’s unique needs and priorities.

1. Pricing

Pricing comparison between Paperform, Wufoo, and forms.app

Paperform offers four paid plans, starting from $29 per month. The Essentials plan includes basic form-building features but lacks advanced options like calculations and e-signature functionality. The Pro plan is perfect for small teams, while the Business plan offers more robust features for larger organizations. For enterprises, Paperform provides a custom Enterprise plan with unlimited options. Here are all of the Paperform pricing plans:

Wufoo offers four pricing plans, starting from $14.08 per month when billed annually. The Starter plan provides basic form-building features but lacks advanced options like custom branding and API access. The Professional plan is suitable for growing businesses, while the Advanced plan includes integrations and reporting tools. For larger enterprises, Wufoo’s Ultimate plan offers unlimited forms and entries. Here are all of the Wufoo pricing plans:

Consider forms.app as a top alternative, offering competitive pricing with comprehensive features. Even the free plan includes essential tools such as access to all field types, templates, and integrations. Starting at just $25 per month, forms.app is a cost-effective option compared to Wufoo and Paperform. Here’s a breakdown of forms.app's pricing plans:

2. Form features

Form features are the essential keys of an online form builder. It is important to check the articles before choosing the one. Under this title, we have compared the main features among the three online tools. Check out the table given below:

3. Customization options

Paperform offers many customization options to ensure your forms align with your brand’s identity. Users can personalize forms by incorporating multiple choices like logos, symbols, images, GIFs, and videos with landing pages. It also allows for the creation of fully customizable thank-you pages and automated email responses to enhance customer support. For advanced users, Paperform allows adding custom HTML and CSS, enabling high-quality and unique form appearances that reflect your brand's style.

Wufoo provides a range of customization options designed to help users create forms that match their brand's aesthetic. While it may not offer as extensive features as some other platforms, Wufoo still allows for significant personalization. Users can choose from various themes, adjust colors, and add their logos to the form header. Wufoo also supports custom branding by letting you embed images and adjust layout settings, making it easier to align forms with your company’s visual identity.

forms.app enhances customization by offering animated backgrounds, themes, and flexible font and color options to suit your brand. Advanced users can apply custom CSS for a more polished design. It also features unique List and Step views for improved user experience, breaking forms into sections. Additionally, forms.app supports video uploads within form fields, adding a dynamic and engaging element to your forms.

4. Field types

Various fields and question types can enhance user experience and make forms more dynamic. Paperform provides over 25 fields to choose from, including basic fields like text, email, and phone number, as well as more advanced options like color picker, scale, and ranking, which also enable you to prepare payment forms. Paperform also supports complex calculations and scheduling integrations with Google Calendar, giving users the flexibility to create highly functional forms.

Wufoo offers a more simplified set of field types, but it still covers essential needs. These include basics like Text, Email, and Dropdowns, along with File Uploads, Multiple Choice, and Number fields. However, Wufoo's selection is more limited in comparison, making it ideal for users who need straightforward forms without requiring complex field types.

In contrast, forms.app goes above and beyond, offering over 30 unique and versatile fields, including options like Product Basket, Drawing Field, and Field Groups. These field types provide a more dynamic and engaging form experience, allowing for enhanced functionality. Even with its free plan, users can access this rich variety of fields, making forms.app a strong alternative for creating more interactive and specialized forms.

5. Integrations

Paperform integrations

When it comes to integrations, Paperform stands out as a strong contender. It can be integrated with over 2,000 integrations, allowing users to connect their forms to popular tools such as Google Sheets, Trello, Asana, Mailchimp, and Dropbox. Additionally, Paperform supports connections through Zapier, making it highly versatile for automating workflows and syncing data across platforms.

Wufoo integrations

Wufoo, on the other hand, offers a more modest selection of integrations. It directly integrates with around 70 apps, including key platforms like Salesforce, Mailchimp, Dropbox, and Google Sheets. While Wufoo covers essential tools for form-related tasks, its integration options are more limited compared to Paperform’s expansive offerings. However, Wufoo also leverages Zapier to expand its connection capabilities, though it doesn’t match the extensive range provided by Paperform.

forms.app integrations

forms.app offers key integrations with tools like Google Sheets, Slack, Mailchimp, PayPal, and Google Analytics. It also supports Zapier, allowing connections to over 500 apps, which helps expand its integration capabilities despite having fewer direct integrations compared to platforms like Paperform.

6. Team collaboration

Paperform provides basic team collaboration tools by allowing you to invite others to access your forms and documents. While its built-in collaboration features are somewhat limited, its robust integration capabilities with third-party apps like Linear, Microsoft SharePoint, Frame.io, and Miro facilitate more comprehensive team collaboration and project management.

Wufoo offers limited direct team collaboration features. Users can share forms with others for viewing or editing, but real-time collaboration is not as advanced. Wufoo’s integration with Zapier helps bridge this gap by connecting with various tools for enhanced team workflows. Despite its more basic collaboration features, Wufoo's integration options help streamline teamwork and improve form management.

forms.app facilitates team collaboration by allowing multiple users to access and edit forms simultaneously. It integrates with Slack and Google Workspace to improve team coordination and communication. But if you don’t want to burden yourself with other apps, you can easily customize with your friends through forms.app Team collaboration without the requirement of any other external application.

7. Templates

Templates of Paperform

Paperform templates offer a robust selection of over 650 pre-built templates, designed to be both stylish and functional. These form templates cater to various needs, including surveys, registrations, and feedback forms. The ease of customization allows users to quickly tailor templates to fit their specific requirements. 

Templates of Wufoo

Wufoo, while providing a smaller selection of templates compared to Paperform, still offers a range of functional options. Users can choose from various pre-designed templates for common uses, such as contact forms, surveys, and event registrations. Although Wufoo's template library is not as extensive, it provides essential templates that are straightforward and effective for basic form needs.

A better alternative: forms.app

After comparing the options, it's clear that each tool has its unique advantages and limitations. For instance, some services excel in customization but may have a more complex interface, while others are user-friendly yet lack advanced features. If you’re still weighing your options between Paperform and Wufoo, consider exploring an intriguing alternative: forms.app.

forms.app is a versatile AI-powered form creator that simplifies form creation for businesses of all sizes. Its user-friendly drag-and-drop interface suits both beginners and experts. Key features include AI tools like the AI Form Generator, AI Survey Tool, and AI Quiz Maker, seamless integrations with apps like Slack and Google Drive, and a mobile app for on-the-go use. It also offers a vast library of over 5000 templates organized by industry and purpose.

♟️ Easy to use: Intuitive drag-and-drop interface suitable for beginners and experienced users. 

🤖 Innovative AI tools: Includes AI Form Generator, AI Survey Tool, and AI Quiz Maker to streamline form creation and enhance efficiency. 

🧩 Seamless integrations: Connects with apps like Slack, HubSpot, WordPress, Stripe, PayPal, and Google Drive for smooth workflow and high productivity. 

📱 Mobile App: Create and manage forms on the go with dedicated apps available on Google Play Store and Apple Store. 

📚 Rich template library: Access over 5000 pre-designed templates, categorized by industry and purpose for easy navigation and use. 

🫱🏻‍🫲🏼 Team collaboration: Team collaboration allows you to invite users to access and edit forms simultaneously, with customizable view and edit permissions. 

Final words

In conclusion, Paperform and Wufoo offer unique strengths for form creation. Paperform excels with its extensive customization options, robust integration capabilities, and advanced features, making it a strong choice for businesses. Wufoo, on the other hand, provides a simpler and more straightforward user experience with its drag-and-drop builder and basic customization options, ideal for users seeking ease of use and essential form functionalities.

It's essential to clearly define your specific needs and objectives for the form-building tool. Tools like Paperform and Wufoo have distinct strengths and features, so knowing what you require will help you choose the most suitable platform. Alternatively, forms.app combines advanced features with ease of use, making it a versatile option for businesses looking to streamline their form creation process efficiently.