How to create an employee review form (+Free templates & tips)
Employees in a workplace must be reviewed on a regular basis. This will improve the performance of the employee with constructive feedback, their professional development, their job performance, and the output rates of the work. However, this evaluation process is hard and involves many different fields. With the employee performance review form in the forms.app, you can easily review your managers and employees.
In this article, we will delve deeply into the definition of an employee review form, explore the numerous advantages of using it in your performance management process, provide a step-by-step guide on how to create one effectively, discuss over 40 insightful questions to include in your employee review form, and share expert tips to help you maximize the impact and efficiency of your employee evaluations.
What is an employee review form?
An employee review form is a tool used to assess the performance of the employees in an organization or business and evaluate employees on a regular basis.
These evaluations can be achieved through employee yearly review forms or employee quarterly review forms. This form allows managers to provide structured feedback, make performance evaluations, and identify areas for improvement. By using an employee review form, businesses can ensure that both the employee’s strengths and the company are aligned in their goals and expectations.
Advantages of using employee review forms
Implementing an employee review form within your work has many advantages, affecting both your team members' performance ratings and your business's development plans. Conducting a rating system on a certain basis, like an employee 90 day review form or employee annual review form, is a strategic tool that fosters growth, enhances communication, and streamlines decision-making processes.
Here are some advantages of using employee review forms:
Pros of using employee review forms
1. Structured feedback: Employee review forms provide a consistent and organized framework for providing feedback. This structure ensures that all relevant performance areas are covered, preventing important details from being overlooked. By standardizing the feedback process, you can ensure that every employee receives comprehensive and fair evaluations.
2. Employee development: By identifying employees' specific strengths and weaknesses, managers can create targeted development plans to help them develop their skills, advance their careers, and contribute more effectively to the work. You can also improve employee recognition and retention.
3. Goal alignment: Through regular evaluations, managers and employees can discuss and set clear, measurable goals that support personal and organizational growth, ensuring everyone is working toward the same goals.
4. Improved communication: The review process created by these forms opens up a channel for honest and constructive dialogue between managers and employees.
5. Informed decision-making: Employee review forms provide a documented record of performance over time, which can be invaluable when making decisions related to promotions, salary adjustments, and other HR matters.
6. Enhanced accountability: Employees know their contributions are being evaluated, which can motivate them to maintain or improve their performance, knowing that their efforts are rewarded.
7. Facilitates continuous improvement: With the performance review process, regular use of employee review forms supports a culture of continuous improvement.
8. Legal and compliance benefits: Maintaining thorough records of employee performance reviews can also help protect the organization in legal situations.
What to include in an employee review form
An employee review form has some must-have questions that are crucial in determining the performance of an employee and the necessary precautions to enhance the business. Some questions form the basis of an evaluation form. Here are some basic questions to add to an employee review form:
Employee’s full name
Employee’s position
Employee’s department
Reviewer’s full name
Reviewer’s department
These are necessary and basic questions to add to an employee review form. The additional questions are the ones that will assess the performance of your employee.
💡If you also want to learn more about the employee of the month surveys, you can check the article.
40+ Important questions to ask in your employee review form
Moreover, the questions you include in your employee review form are key to making it effective. It's important to ask questions that cover a variety of topics to ensure a well-rounded assessment of employee performance and growth. We have already mentioned some basic questions to add to the form. The following questions enhance the content and output of your form. Before inspecting the questions, you may want to examine some sample questions: employee morale survey questions.
Job performance
Job performance measures how well employees meet their responsibilities, handle pressure, and achieve goals. It’s a key indicator of their effectiveness and contribution to the team.
1. How consistently does the employee meet their performance targets?
2. How effectively does the employee meet their job responsibilities?
3. What achievements has the employee made in their role?
4. How does the employee handle deadlines and pressure?
A question about job performance
Teamwork
Teamwork evaluates an employee's ability to collaborate, contribute to team goals, and communicate with colleagues. Strong teamwork is essential for a productive work environment.
5. How well does the employee collaborate with others?
6. How does the employee contribute to team goals?
7. How effective is the employee in communicating with colleagues?
A question about teamwork
Professional development
Professional development focuses on how an employee improves their skills, respond to feedback, and set goals for future growth. It’s crucial for long-term career success.
8. What steps has the employee taken to improve their skills?
9. How open is the employee to receiving feedback and making improvements?
10. What are the employee’s goals for the next review period?
11. How actively does the employee seek opportunities for growth?
12. How well does the employee set personal development goals?
13. How effectively does the employee apply new skills learned?
A question about professional development
Problem-solving
Problem-solving assesses how an employee approaches challenges, finds innovative solutions, and handles unexpected changes. Effective problem-solving is key to overcoming obstacles in the workplace.
14. How efficiently does the employee implement solutions to problems?
15. How comfortable is the employee with making decisions under pressure?
16. How effectively does the employee collaborate with others in problem-solving?
17. How does the employee approach challenges in their role?
18. How innovative is the employee in finding solutions to problems?
19. How does the employee handle unexpected changes?
A question about problem solving
Leadership (if applicable)
Leadership evaluates an employee’s ability to lead, motivate, and manage their team, including conflict resolution and setting objectives. Strong leadership is vital for team success.
20. How effectively does the employee lead and motivate their team?
21. How well does the employee manage conflict within the team?
22. How does the employee set and achieve team objectives?
A question about leadership
Communication skills
Communication skills assess how effectively an employee interacts with clients or customers. Clear and effective communication is essential for maintaining strong relationships.
23. How clearly does the employee convey information to others?
24. How effectively does the employee listen to and understand others?
25. How well does the employee tailor their communication style to different audiences?
26. How effectively does the employee communicate with clients or customers?
A question about communication skills
Work ethic
Work ethic measures an employee's consistency in meeting attendance and punctuality standards. A strong work ethic is crucial for maintaining reliability and professionalism.
27. How often does the employee propose new ideas or improvements?
28. How well does the employee take ownership of tasks or projects?
29. How effectively does the employee go above and beyond their assigned duties?
30. How consistent is the employee in meeting attendance and punctuality standards?
A question about work ethic
Adaptability
Adaptability evaluates how well an employee adjusts to new tools, processes, or technologies. Being adaptable is essential in a rapidly changing work environment.
31. How quickly does the employee adjust to changes in priorities or schedules?
32. How open is the employee to learning and using new tools or software?
33. How well does the employee handle ambiguity or uncertainty in their role?
34. How well does the employee adapt to new tools, processes, or technologies?
A question about adaptability
Initiative
Initiative assesses how often an employee goes beyond their assigned tasks. Taking the initiative is a sign of proactivity and commitment to the job.
35. How often does the employee propose new ideas or improvements?
36. How well does the employee take ownership of tasks or projects?
37. How effectively does the employee go above and beyond their assigned duties?
38. How often does the employee take initiative beyond their assigned tasks?
A question about initiative
Customer focus
Customer focus measures how effectively an employee addresses customer needs and concerns. A strong customer focus is key to maintaining client satisfaction and loyalty.
39. How effectively does the employee build and maintain relationships with customers?
40. How well does the employee understand and anticipate customer needs?
41. How promptly does the employee respond to customer inquiries or issues?
42. How effectively does the employee address customer needs and concerns?
A question about customer focus
How to create an employee review form (step-by-step)
Till now, you have learned what an employee review form is and what are the advantages of using it. Especially if you own a business that has lots of employees, you need to create an employee review form. You can create one by using an online tool, and forms.app is here to help.
In forms.app, there are some ways to create an employee review form. Following some basic steps, you can share a personalized and well-built employee review form for your business.
Here are the steps to get an employee review form:
1. Select a template or start from scratch
Choose a beginning option
Creating an employee review form in forms.app is very easy and effective. You can also use forms.app AI to create your form and start editing it within seconds. Even in the Free plan, you can use all of forms.app’s features as you wish, including the AI features.
2. Add additional selections if you need
Add or remove fields
You can customize your form however you wish on this page. On the left bar, these are the additional tools:
- Essentials: This section includes the way you want your responses. These are cover, logo, short text, long text, single selection, yes/no, multiple selection, dropdown selection, picture selection, and number.
- Contact Details: These are the basic information an employee needs to provide. These include full name, email, address, and phone.
- Rating scales: If you need your employees to rate or make a majority vote, you can add one of the tools in this section and have an opinion on the inclines of your employees. These tools are selection matrix, opinion scale, star rating, and ranking.
- Legal & Consent: Because some forms include personal information, you must get the consent of your employees that you will not use this information without the employee's consent. This section contains terms & conditions and a signature.
- Media & Structure: To organize the shape of your form, you can select various tools from this section: page break, field group, grid, explanation, image context, separator, and masked text.
💡 You can add your own logo to your form to personalize.
3. Add/Edit questions
It is essential to evaluate the employee's performance in the context of goal setting. In particular, you need to ask the right questions to make the right evaluation. The evaluation occurs from employer to employee and between employees with employee peer review forms.
Add or edit questions
That’s why the question part is vital for your form. You can select from employee motivation survey questions while creating your form. Based on your needs and preferences, you can edit the questions as you wish.
4. Save & Share your form
You can click the save and share button when you finalize your employee review form and add all the details you wish your employees to respond to.
Share your review form
You can also share your form with limited employees. When you finalize your form, just click the share button at the top, and under your form’s link, click the settings button.
5. Enable email notifications
On forms.app, you can customize notification emails for yourself or respondents for each form by sending email invitations. Additionally, you can opt to receive push notifications for each submission.
Customize the notification settings
Here are steps to set up email notifications:
- On your form’s edit page, click the settings button, and on the left side, you will see notification settings.
- Switch on the email notifications toggle after selecting the notify to my email address. Now, notifications are sent to your email address.
You can also customize the notification emails by following these steps:
- Add any text you would like to see in your email notification and add variables by clicking the plus button or typing @:
- You can also change the email address, sender name, subject, and the message from that section.
5 Expert tips to take away
There are some statistics conducted for the performances of employees that prove the importance of employee feedback. To learn the pinpoints of the issue, you can look at these expert tips for you to use employee review forms:
💡 Keep the form concise and focused – Avoid overly complex questions to ensure clarity.
💡 Ensure relevance – Ask questions about the employee's roles and responsibilities.
💡 Provide clear instructions – Make it easy for managers and employees to understand how to complete the form.
💡 Encourage constructive feedback – Highlight strengths and areas for improvement in a balanced manner.
💡 Ensure usability – Design the form user-friendly, ensuring a smooth and efficient review process.
Final words
In conclusion, to enhance the output and employee performance of your business, regular checks, such as 90 day employee review forms, are important for your employees. So, in order to do it in a simple and faster way, forms.app will help you with the necessary parts and will provide you with a comprehensive evaluation form.
In this blog, we have examined the details with sample employee review forms and tools to enhance your form in line with the needs of your business and the welfare of your employees’ performances.
