Reservation Form

An online reservation form helps customers reserve a product or service. This type of form usually collects customer information, such as name, email, and phone number, as well as reservation details, such as date, time, and location. After gathering these details, you can simply process the reservation. This online booking form template enables you to:

Automate the reservation process
Collect standardized information
Let customers reserve anytime, anywhere

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About this online reservation form template

An online reservation form is a digital tool that lets users book appointments, services, or spaces in advance. It collects essential details such as date, time, contact information, and specific requests and helps businesses manage availability, reduce manual coordination, and confirm reservations efficiently. This free online reservation form template offers you all the fundamental fields and questions you will need:

Form questions that inquire about:

Preferred reservation date and time
Type of service, space, or appointment requested
Number of attendees or guests
Customer contact details, including name, email, and phone number
Special requests, notes, or additional comments

Form fields and features we thoughtfully included, such as:

Date and time fields to let users select available dates and time slots from a calendar
Contact fields to collect essential details such as name, email address, and contact number for reservation confirmations.
Multiple-choice fields to let users select services, packages, or options using dropdowns, single or multiple selections, yes/no questions, images, and more.
Payment options to display reservation types and prices, add selections to a basket, and collect secure online payments directly through the form.
Email notifications to receive instant alerts for new reservations and send customized confirmation messages to respondents.
Legal fields to obtain agreement to terms and conditions or collect digital signatures for cancellation policies, refunds, liability waivers, or service confirmations.

💡 This template comes with pre-set field groups, welcome & ending pages, and a ready-made layout that’s applied automatically.

How can I set available dates and time slots?

To set available dates and time slots for the people, you can simply use the grid to show and collect them separately. Simply type and select the “Grid” option in the Form Fields search section. In the Grid’s settings, you can assign the date and time data types for each column and fill your preferred days in rows, or the other way around.

Does this reservation form work on mobile devices?

Yes, all templates on forms.app are optimized for all devices, whether it’s desktop, tablet, or mobile.

Can I collect special requests or notes from customers?

Yes, you can easily collect special requests or notes from customers. By adding open-ended fields to your form, respondents can share specific preferences, instructions, or additional details related to their reservation. This helps you better understand customer needs and deliver a more personalized service experience.

Can I collect specific booking details?

Yes. With forms.app, you can easily collect specific reservation details by using customizable fields such as date and time pickers, service selection options, contact fields, and open-ended questions. This allows you to gather exactly the information you need for each reservation, including preferences, special requests, or additional notes.

Frequently asked questions (FAQs)

Will customers receive reservation confirmations?

Yes, the customers can receive automatic reservation confirmations. To do this, you should enable email notifications for respondents and customize them as needed.

Open your form in the editor and go to Settings → Notifications.
In the Notify Respondents section, turn on the toggle to send an email to the person who submitted the form.
Customize the notification email if needed using variables (like the respondent’s answers, form title, etc.).

Is forms.app secure for collecting payments?

Yes! forms.app complies with major data-protection laws such as GDPR and uses secure servers in the EU. And what’s more, you retain control over your data, which means you can set form-access permissions.

是的! If your audience speaks different languages, you can add multiple languages and let people choose their preferred language when they open up your survey. Please note that this feature is available only on Pro and Premium plans.

Can I embed the booking form on my website?

Yes, you can embed your forms on your website flexibly without coding with forms.app. After you choose one of the handy embed options, you can make the necessary adjustments, such as height, width, button colors, etc., and place the code into your website!

Why should I use an online reservation form instead of phone bookings?

Using an online reservation form instead of manual scheduling helps you save time, reduce errors, and manage appointments more efficiently. With forms.app, people can book available time slots anytime, and all responses are collected in one organized place. This prevents double bookings, automates data collection, and creates a smoother experience for both you and your customers.

Use this online reservation form template

Follow the three easy steps below to easily import the template to your account, customize questions, and quickly share the form on your website or social media.

1. Import into your account

View this online reservation form template and click on “Use template” after making sure this is what you are looking for.

2. Customize as you like

Add or remove questions through forms.app's drag-and-drop interface and match your brand style.

3. Share it on all channels

Embed it on your website in 6 different ways or share your form across all social media channels.

Looking for something else? Explore similar form templates below, or browse our extensive collection of free templates on the templates page.

Smooth booking process for everyone

Create your online reservation form with powerful features and make the booking process simple and clear for everyone.

Date & time fields
Let users select available dates and time slots for their reservation directly from a calendar. Also, you can add a timer to your forms to count up or count down.
Contact fields
Collect essential personal details like name, email address, and phone number for confirmation.
Multiple-choice fields
Allow users to choose services, packages, or options via single or multiple selection, dropdowns, pictures, yes/no options, and more.
Payment fields
Display the booking types and prices, allow people to add them to their basket, and collect secure online payments through your forms.
Email notifications
Email and push notifications for you or your audience. Receive email notifications when a reservation is made and send custom confirmation notifications for each response.
Legal fields
Get agreement to terms and conditions or collect digital signatures if required for cancellation policies, refund rules, liability waivers, or service confirmations.

See all features