1. Import into your account
View this IT equipment return form example and click on “Use template” after making sure this is what you are looking for.
IT Equipment Return Form
Companies use an IT equipment return form as a formal record when an employee returns company devices they have been using. This free and fully customizable IT equipment return form enables IT teams and professionals to:- Ensure clear accountability
- Maintain accurate inventory management
- Protect data security
Created by forms.app Team
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About this IT equipment return form template
An IT equipment return form is a document that companies use when an employee returns devices they use. This free online IT equipment return form offers you all the essential questions and fields you will need:
Form questions that ask about:
- Employee details (name, department, employee ID)
- Items being returned (laptop, phone, accessories, etc.)
- Asset tag or serial numbers
- Condition of each item upon return
- Missing accessories or damage notes
- Date and time of return
- Confirmation and signature from the employee
Features that we thoughtfully included for your needs, such as:
- File upload fields to allow employees to upload photos of returned equipment, receipts, or any supporting documents in various formats. This makes it easy to verify the condition of items and maintain accurate records.
- Signature field to enable employees to confirm that all items were returned in the stated condition by adding a signature field. This creates a legally recognized acknowledgment and ensures accountability for returned equipment.
- Contact fields to collect essential employee information such as name, department, employee ID, and contact details. This helps keep your records organized and allows the IT team to follow up if needed.
- Date & time fields to let employees record the exact date and time of each equipment return. You can also include a timer to track how long a form is being completed or to enforce deadlines for returns.
- Multiple-choice fields to allow employees to select which devices they are returning from a predefined list. Options can include single or multiple selections, dropdown menus, images, yes/no questions, and more.
- Open-ended fields to provide space for employees to add notes about item condition, missing accessories, or any other comments. You can choose from short text, long text, masked text, or other open-ended formats for flexible and detailed responses.
How can I connect this template to other apps?
Yes, you can integrate this IT equipment return form with 500+ apps. To do this, simply select the app you want to integrate your form with, and then click on “Connect to forms.app’’ or “Connect to Zapier”. Finally, you’ll see some easy-to-follow instructions to create an account and set up the integration.
Frequently asked questions (FAQs)
Is this template free?
Yes, this IT equipment return form template is free to use along with other free online form templates on forms.app.
Can I add my own logo to this template for free?
Yes, you can! You are free to place your logo in any convenient place for free.
How can I share this form in multiple languages?
是的! If your audience speaks different languages, you can add multiple languages and let people choose their preferred language when they open up your form. Please note that this feature is available only on Pro and Premium plans.
Can I customize this IT equipment return form template?
Yes, you can change every element of the form through forms.app’s drag and drop interface and multiple question types after clicking the “Use template’’ button.
Use this IT equipment return form template
Follow the three easy steps below to easily import the template to your account, customize questions, and quickly share the form on your website or social media.
2. Customize as you like
Add or remove questions through forms.app's drag-and-drop interface and match your brand style.
3. Share it on all channels
Embed it on your website in 6 different ways or share your form across all social media channels.
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Smooth intake process for everyone
Create your return form with powerful features and make the intake process simple and clear for everyone.
File upload fields
Let employees upload photos of returned equipment, receipts, or other supporting documents in any format.
Signature field
Enable employees to confirm that all items were returned in the stated condition by adding a signature field to get their signatures.
Contact fields
Collect essential employee information, including employee name, department, ID, and contact details.
Date & time fields
Allow people to record the exact return date and time. Also, you can add a timer to your forms to count up or count down.
Multiple-choice fields
Let employees select which devices they are returning from a predefined list. Single or multiple selection, dropdown, pictures, yes/no, and more.
Open-ended fields
Add open-ended fields so employees can write notes about item condition, missing accessories, or comments by choosing from short text, long text, masked text, and other open-ended fields.