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View this rsvp form for the event template and click on “Use template” after making sure this is what you are looking for.
Event RSVP Form
An event RSVP form is a document used to collect information from attendees for an event. The RSVP is the abbreviation of “Répondez s'il vous plaît” in French, which means “Please reply” in English. This event RSPV form can be used for any type of event, including parties, weddings, conferences, and more and also enable you to:- Track attendance accurately
- Plan the event more effectively
- Communicate with attendees efficiently
Created by forms.app Team
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About this event RSVP form template
An event RSVP form is a form used to collect responses from people invited to an event to ask whether they will attend or not. This free online event RSVP form template offers you all the fundamental fields and questions you will need:
Form questions that inquire about:
- Attendance confirmation (Yes / No / Maybe)
- Guest or plus-one information
- Participant’s full name
- Email address and phone number
- Dietary preferences or allergies
- Special requests or accessibility needs
Fields and features we thoughtfully included, such as:
- Multiple-choice fields to quickly collect attendance responses and guest counts, and make it easy to see who will attend and how many guests they are bringing.
- Contact fields to gather essential attendee information for confirmations, reminders, and follow-up communications.
- Date & time fields for selecting availability or preferred time slots, with optional timers to manage RSVP deadlines or session scheduling.
- Open-ended fields for dietary requirements, meal preferences, accessibility needs, or any other special requests attendees may have.
- Media & structure fields to enhance clarity and engagement by adding images, page breaks, custom endings, and organized sections.
- Payment fields to collect registration fees, ticket payments, or optional add-ons securely, and provide a seamless checkout experience for attendees.
💡 This template comes with pre-set conditions, page breaks, welcome & ending pages, and a ready-made layout that’s applied automatically.
Who should use an event RSVP form?
Various professional groups can use event RSVP form examples for a wide range of purposes. Here are some groups that use online event RSVP forms to manage invitations, track attendance in real time, collect guest and event details, and plan events more efficiently.
Event organizers
Event organizers plan conferences, workshops, or launches that need accurate attendance tracking and streamlined guest management.
Couples planning weddings
Engaged couples collect guest confirmations, plus-one details, and meal preferences for ceremonies and receptions.
Corporate teams and HR departments
Corporate teams and HR departments organize meetings, trainings, or corporate events that requires structured responses and internal attendee coordination.
Educational institutions
Schools and universities manage RSVPs for seminars, orientations, graduations, and academic or social campus events.
Nonprofit organizations
Charities host fundraisers, awareness events, or community gatherings while tracking attendance and volunteer participation.
Community groups and associations
Local clubs, associations, or neighborhood groups organize meetups, celebrations, or regular social events.
Marketing and PR agencies
Agencies invite guests to product launches, brand events, or press gatherings.
How do I share the online RSVP form with guests?
You can share this online RSVP form across different channels. With forms.app, you can share your forms via direct links, email, social media, QR codes, or embed them on your website. This flexibility allows you to collect responses wherever your audience is most active.
Frequently asked questions (FAQs)
Can I collect guest information?
Yes. With forms.app, you can easily collect guest information alongside attendance responses. The RSVP form allows you to gather names, contact details, plus-one information, dietary preferences, accessibility needs, and additional notes.
Is this RSVP form suitable for both online and in-person events?
Yes. This RSVP form template is suitable for both online and in-person events. You can collect attendance details, contact information, and preferences for virtual events, or gather guest counts, special requirements, and payment details for physical events. The flexible fields allow you to easily adapt the form to any event format.
Will I be notified when someone RSVPs?
Yes! You can be notified immediately via email when the form is completed. To do this, click the “Settings” button on the edit page. Once the settings menu is opened, you will see the Notifications option on the left side. Finally, toggle on the email notification switch after clicking on the “Notify Me”.
Is forms.app secure for collecting data?
Yes! forms.app complies with major data-protection laws such as GDPR and uses secure servers in the EU. And what’s more, you retain control over your data, which means you can set form-access permissions.
Can I share this template in multiple languages?
是的! If your audience speaks different languages, you can add multiple languages and let people choose their preferred language when they open up your survey. Please note that this feature is available only on Pro and Premium plans.
Can I embed this template directly into my website?
Yes, you can embed your forms on your website flexibly without coding with forms.app. After you choose one of the handy embed options, you can make the necessary adjustments, such as height, width, button colors, etc., and place the code into your website!
Use this free event RSVP form template
Follow the three easy steps below to easily import the template to your account, customize questions, and quickly share the form on your website or social media.
2. Customize as you like
Add or remove questions through forms.app's drag-and-drop interface, customize the form, and match your brand style.
3. Share it on all channels
Embed it on your website in 6 different ways or share your form across all social media channels.
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Want a custom event RSVP form?
Just tell us how you would like to have an event RSPV form for your specific needs. forms.app’s AI form builder will create a free template for you in seconds.
Smooth registration process for everyone
Create your event RSPV form with powerful features & form fields and make the registration process simple and clear for everyone.
Multiple-choice fields
Use single or multiple selection, dropdown, pictures, yes/no options to quickly collect attendance responses and guest counts.
Contact fields
Collect essential contact information such as name, email address, and phone number for confirmations and event updates.
Date & time fields
Allow attendees to confirm availability or select preferred time slots for multi-session events directly from a calendar. Also, you can add a timer to your forms to count up or count down.
Open-ended fields
Give guests space to add notes such as dietary requirements, accessibility needs, or special requests.
Media & structure fields
Use images, page breaks, or custom endings to make the RSVP form clearer and more engaging.
Payment fields
Collect registration fees, ticket payments, or optional add-ons directly through your RSVP form. Display products or ticket types, and securely accept online payments.
This event rsvp form is free and customizable