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Work Availability Form Template
A work availability form is a document used by employers to determine an employee's availability for work at specific times and to arrange work schedules accordingly. This free employee availability form template enables employers to:- Create schedules quickly and easily
- Align with your employees' work off time
- Save time and reduce scheduling conflicts
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About this work availability form template
A work availability form is a document used by HR departments to determine employee availability. This simple work availability form template covers everything you need, from essential features to sample questions. Here are just some of the question examples and features you will find:
Form questions will ask about:
- Employee's full name and contact details
- Days of the week the employee is available to work
- Preferred start and end times for each day
- Maximum number of hours or shifts per week
- Scheduling restrictions
- Willingness to work overtime or weekends
- Shift preferences
- Notes
Features that we thoughtfully included for your needs, such as:
- Multiple-choice fields for selecting available days and shift preferences
- Open-ended fields for additional notes or special scheduling requests
- Date & time fields to specify exact hours of availability
- Contact fields to collect essential employee information
- Legal fields to confirm the accuracy and agreement of the submitted availability
- File upload fields for supporting documents
Who can use work availability forms?
Work availability forms are primarily used by retail managers, healthcare administrators, and HR departments to manage employee schedules and improve the work-life balance of team members.
Retail managers
Managers in stores, restaurants, or hotels where busy hours can fluctuate throughout the day use work availability forms to cover staff needs during peak hours efficiently.
Healthcare administrators
In hospitals and clinics, it is vital for managers and providers to have the exact number of personnel they need at certain times. Therefore, they consistently apply for work availability forms.
HR departments
Apart from jobs that have fluctuating work hours, the corporate companies also use work availability forms to assign shifts and keep a record of employees' working hours in one place.
What should I ask in a work availability form?
The questions to include in an employee availability form can vary depending on your sector. However, for a comprehensive draft, your form should include these fundamental questions to get started:
- What is your full name and contact information?
- What days of the week are you available to work?
- What hours are you available on each of those days?
- Are you available to work weekends or holidays? (Yes/No)
- Do you have any duties that affect your availability? (e.g., school, childcare)
- What is your preferred shift? (Morning, Afternoon, Evening)
- How many hours per week are you willing to work?
- Are you willing to work overtime if needed? (Yes/No)
- Do you have any restrictions regarding your work schedule?
- Is there any additional information regarding your availability that we should know?
Can I change the design of this template?
Yes, forms.app offers you flex opportunities to change almost every design element of your form. For example, for the themes, you can click on themes and select an expertly designed theme, change the colors, and the fonts.
Additionally, you can easily upload an image of your brand logo from your device to reflect a more customized and professional style.
Frequently asked questions (FAQs)
Is this attendance form free?
Yes! This work availability is totally free to use, along with other free work-related forms on forms.app.
Can I customize this attendance form template?
Yes, you can change every element of the form through forms.app’s drag and drop interface and multiple question types after clicking the “Use template’’ button.
Is it possible to add my logo for free?
Yes, it is! You are free to place your logo in any convenient place for free. You can use the Logo field to upload your logo. Additionally, you can enhance branding by adding a Cover field, which lets you place a horizontal image.
Can I share this attendance form in multiple languages?
是的! If your employees speak different languages, you can add multiple languages and let them choose their preferred language when they open up your form.
Is a work availability form legally binding?
A work availability form is legally binding only if it includes an electronic signature field and complies with applicable laws. Electronic signatures can be legally binding if they meet certain conditions, such as identifying the signer and proving that they have access to the private key used.
Use this work availability form template
2. Customize as you like
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Smooth intake process for everyone
Create your work availability form with powerful features and make the intake process simple and clear for everyone.
Multiple choice fields
Streamline the scheduling process for employers with multiple choice questions, dropdowns, and yes/no sections.
Open-ended fields
Enable employers to specify their needs or add notes for shift hours.
Date & time fields
To avoid errors and confusion, let employers easily select specific days and hours for shift scheduling.
Contact fields
Collect employee contact information, such as name, email, phone number, and email address, easily.
File upload fields
Allow employees to upload supporting documents (e.g., school schedules, medical notes) as needed.
Selection matrix
Allow employees to indicate their availability across multiple days and shifts in a single grid.