Non Conformity Report Form

The non-conformity report Form collects structured information about quality issues, helping teams document problems, analyze their causes, and manage the corrective actions effectively. This non-conformity report form:

Documents issues within the NCR process
Supports root cause analysis
Helps with preventive action

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About this non-conformity report form template

A non-conformity report form is an online tool used to record situations where a product, service, or process does not meet required quality standards. It helps organizations track corrective actions to prevent similar problems in the future.

Form questions will inquire about:

Reporter name
Date of observation
Category or type of non-conformity
Brief description of the issue
Department or process involved
Proposed corrective action

💡 This template comes with pre-set welcome & ending pages, and a ready-made layout that’s applied automatically.

When should a non-conformance report be issued?

A non-conformance report should be issued in the following situations:

When a product or service has a defect
When a process does not follow procedures
When an issue is found during inspections or audits
When there is a deviation from quality standards (e.g., ISO 9001)
When corrective action is required

Frequently asked questions (FAQs)

Can I attach evidence or photos to a non-conformity report?

Yes, you can attach evidence or photos to a non-conformity report. When creating your non-conformity report form, you can add the File Upload field or the Image Upload field.

These fields allow your respondents to upload supporting documents, photos, or other visual evidence related to the reported issue, making it easier to document and investigate the non-conformity.

Is it possible to connect this template to other apps?

Yes, it is possible to connect this non-conformity report Form template to other apps. forms.app offers many integrations that help you automate your reporting and documentation process.

For example, you can connect your form to Google Sheets or Excel to automatically store and manage records in a spreadsheet. In addition, the Google Drive integration is perfect for receiving and organizing uploaded evidence, such as photos or documents submitted through the form’s file upload fields.

Yes, you can share this report form in multiple languages by creating a multilingual form. Once completed, you can share it in multiple languages. To do this, follow these steps:

1. Open your form.

2. Go to the Settings tab.

3. Navigate to the Languages section.

4. Add a new language and edit the translations as needed.

Use this non-conformity report form template

1. Import into your account

Open this non-conformance report form sample and click “Use template” to add it to your account. Next, edit the conformance report (NCR) to align with your project inspection process.

2. Customize however you like

Then, use the form builder to adjust the fields. You can also add sections for corrective measures and update the layout, colors, or structure to align with your internal NCR process.

3. Share it on all channels

Once your form is ready, share it with your team via email, internal platforms, or embed it into your company website. This allows employees or inspectors to easily submit an NCR.

Explore similar quality management and report templates. Use them to document issues, making it easier to perform root cause analysis, implement corrective and preventive actions, and maintain a structured quality management system (QMS).

Employee Corrective Action Form Template

Smooth report process for everyone

The non-conformity report form template already includes the essential fields needed to document quality issues and can be easily customized to match your internal reporting workflow.

Contact fields
Collect the reporter’s name and other relevant contact details so responsible teams can follow up on the reported non-conformity and manage corrective actions effectively.
Date & time fields
Allow the reporter to specify when the issue was observed. This helps track incidents accurately and supports proper documentation for audits and internal reviews.
Open-ended fields
Provide space for detailed explanations of the problem and suggestions for corrective actions. These fields help teams understand the root cause and determine the best resolution.
Multiple-choice fields
Use selection-based questions to categorize the non-conformity, such as severity level or department involved. This makes it easier to analyze patterns and prioritize actions.
Pre-filled fields
Pre-populate fields such as the reporter person using a prepared form URL. This speeds up the reporting process and ensures the correct reporter information is captured automatically.
Media & structure fields
Use the Welcome page to explain the form's purpose. You can also reference standards such as ISO 9001 to clarify that the form supports compliance processes.