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Google Sheets is a key part of each business that collects data. It offers versatile spreadsheet tools, allowing users to create, view, comment on, and edit spreadsheets directly in their web browsers. With its permissions system, Sheets enables real-time collaboration, fostering efficient teamwork and boosting productivity.
How can you determine who can view, edit, and comment on the files you create? By the end of this text, you will have learned how to use Google Sheet permissions. If you're ready, let's get started.
Google Sheets permissions are features that allow you to determine who can access a file, how they can edit it, and whether they can comment on it. Google permissions settings enable you to control the level of access to the file for the individuals with whom it is shared.
💡If you want to learn how to send form data to Google Sheets, check out our article.
Through permissions, you can allow certain users to view, edit, or comment only on the file. This is an important tool for ensuring file security and managing collaboration. This part will teach you how to use and change Google Sheets access:
💡If you want to check and apply effective Google Sheets formulas and boost your workflow, check out our article.
The role of "Commenters" grants individuals the ability to view the workbook and contribute by adding or replying to comments. This functionality proves particularly valuable when seeking client input or feedback on specific aspects of the workbook. It enables them to offer feedback without directly altering the spreadsheet's contents.
Commenter in Google Sheets
It's important to note, however, that Commenters will have full visibility of the entire file. They retain the ability to download, print, and copy unless the option "Viewers and commenters can see..." is unchecked in the settings. This feature offers a comprehensive overview while allowing for interaction and feedback within specified parameters.
This represents the most fundamental level of permission. Users designated as "Viewers" are restricted to simply viewing the file without the ability to make edits or add comments. Furthermore, there is now an option to refine the permissions for "Commenters" and "Viewers" even more precisely.
Viewer in Google Sheets
This can be achieved by deselecting the option "Viewers and commenters can see..." within the Share settings, which offers a finer level of control over who can access and interact with the document.
Within the workbook, editors possess permissions comparable to owners, granting them the capability to add, edit, or delete content, as well as add comments or reply to existing ones. Additionally, they have the authority to adjust permissions and share the workbook with others.
Editor in Google Sheets
To restrict editors from modifying permissions and sharing the workbook, navigate to the "Share" option located in the top-right corner. Click on the setting gear icon and uncheck the corresponding option. Furthermore, it is now possible to allocate editing permissions to specific sections. In this scenario, permissions will exclusively apply to the designated sections, offering a more nuanced approach to access control.
Up to this point, you have learned what Google Sheets permissions are and how to grant permissions such as comment, view, and edit. But do you know how to modify Google Sheets? To customize permissions in Google Sheets, follow these steps:
Google Sheets dashboard
Begin by opening the Google Sheet for which you want to customize permissions.
Click the “Share” button
In the top-right corner of the Google Sheet, you'll see a "Share" button. Click on it.
Type an email address
In the "Share with people and groups" window, you can enter the email addresses of individuals or groups with whom you want to share the sheet. Alternatively, you can type in the names of people in your Google Contacts.
Choose the access type
For each person or group, choose the access level you want to grant. You can choose from "Viewer," "Commenter," or "Editor." Viewers can only see the file. Commenters can view and add comments, while Editors can view, edit, and comment on the file.
Customize the advanced settings
Optionally, you can click on "Advanced" to access more specific permissions settings. Here, you can allow only certain individuals to edit, restrict access to specific sections, or prevent viewers from downloading, printing, or copying the file.
Share the Sheet
Once you've configured the permissions to your liking, click "Send" to share the sheet with the selected individuals or groups. Alternatively, you can click "Done" to save the changes without sharing immediately.
By following these steps, you can customize the permissions in Google Sheets to control who can access, view, edit, or comment on your spreadsheet.
Now you know how to Google Sheets edit permissions. However, if you want to learn more about Google Sheets permissions, you can read some frequently asked questions below.
Para definir permissões no Planilhas Google, siga estas etapas:
1. Abra a Folha de cálculo do Google que pretende gerir.
2. Clique no botão Partilhar localizado no canto superior direito.
3. Na janela Partilhar com pessoas e grupos, pode introduzir os endereços de correio eletrónico das pessoas com quem pretende partilhar a folha.
4. Seleccione o nível de acesso pretendido para cada pessoa (por exemplo, visualizador, comentador, editor).
5. Opcionalmente, clique em Avançadas para definir permissões mais específicas, como, por exemplo, permitir que apenas determinadas pessoas editem ou restringir o acesso a secções específicas.
6. Depois de configurar as permissões, clique em Enviar para partilhar a folha com as pessoas seleccionadas.
Sim, pode restringir o acesso às de cálculo do Google Forms ajustando as definições de partilha. Pode especificar o nível de acesso para cada pessoa ou grupo de pessoas para controlar quem pode ver, editar ou comentar a folha. Além disso, pode restringir ainda mais o acesso utilizando definições avançadas para limitar as permissões de edição ou partilhando a folha apenas com indivíduos específicos.
As pessoas que podem aceder às suas de cálculo do Google Forms dependem da forma como configurou as definições de partilha. Pode optar por partilhar a folha com indivíduos específicos, introduzindo os respectivos endereços de e-mail, ou torná-la acessível a qualquer pessoa com o link. Além disso, pode partilhar a folha com grupos específicos ou mantê-la privada apenas para si.
Para dar a todos o acesso às suas de cálculo do Google Forms, siga estes passos:
1. Abra a Folha de cálculo do Google que pretende partilhar.
2. Clique no botão Partilhar localizado no canto superior direito.
3. Na janela Partilhar com pessoas e grupos, clique em Alterar junto a Qualquer pessoa com o link.
4. Escolha o nível de acesso pretendido para todos (por exemplo, visualizador, comentador, editor).
5. Opcionalmente, clique em Avançado para definir permissões ou restrições mais específicas.
Depois de configurar as definições, clique na ligação Copiar para partilhar a ligação com todos ou clique em "Concluído" para guardar as alterações.
Google Sheets is a feature-rich tool that enables you to determine who can access a file you've created, how they can edit it, and whether they can comment on it. It also allows you to control the level of access for individuals with whom the file has been shared.
Whether it's a group work with two or more collaborators, Google Sheets provides the opportunity to collaboratively create and edit a file in real-time, even with colleagues miles away. In this article, you learned how to edit access and more about Google Sheets permissions.
Behçet is a content writer at forms.app. He is a music producer and enjoys blending electronic and acoustic tunes. Behçet has expertise in Google Sheets, survey questions, and online forms.