Guest List Form

A guest list form is typically used to collect your guests' names and contact numbers. It includes details such as names, contact information, attendance status, and special requirements. You can create a free guest list form and share it with your guests. This online guest list form template enables you to:

Collect all guest details in one place
Automate guest information collection
Plan more effectively

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Created by forms.app Team

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About this guest list form template

A guest list form is an online form used to collect and organize information about people invited to an event. Event organizers use guest list forms to manage invitations, track responses, ensure smooth event planning, and check-in. This free online booking form template offers you all the fundamental fields and questions you will need:

Form questions that inquire about:

Guest's full name
Email address and phone number
Attendance confirmation (yes/no/maybe)
Number of additional guests or plus-ones
Meal preferences or dietary restrictions
Special requirements or accessibility needs
Preferred date or time for multi-day events
Comments or messages for the host

Fields and features we thoughtfully included, such as:

Multiple-choice fields to let guests quickly confirm attendance, plus-one status, or meal preferences with single or multiple selection, dropdown, pictures, yes/no, and more.
Logo & cover options to display your brand logo and add a cover image to personalize your guest list form and strengthen event branding.
Open-ended fields to allow guests to add special notes, accessibility needs, or additional comments in their own words by choosing from short text, long text, masked text, and other open-ended fields.
Date & time fields to enable guests to select preferred attendance dates or time slots for multi-day or timed events directly from a calendar.
Legal & signature fields to get consent for event policies, photography permissions, or security requirements before submission.
Email notifications will instantly notified when someone submits the form via email notifications.

💡 This template comes with pre-set conditions, welcome & ending pages, and a ready-made layout that’s applied automatically.

What information can I collect with a guest list form?

With a guest list form on forms.app, you can collect a wide range of information from your attendees, including:

Basic contact details: Name, email address, and phone number for communication and check-in.
Attendance confirmation: Yes/no/maybe responses and number of additional guests or plus-ones.
Special requests: Dietary restrictions, accessibility needs, or other notes for the host.
Event preferences: Preferred dates, time slots, or session choices for multi-day events.
Consent and agreements: Signatures for event policies, photography permissions, or other legal requirements.
Optional files or attachments: Upload images, documents, or tickets if needed for the event.

Frequently asked questions (FAQs)

Is this form suitable for private or invite-only events?

Yes, this form is suitable for both private and invite-only events. With forms.app’s privacy settings, you can choose Public to allow anyone with the link to access the form, Limited to restrict access to specific people or require sign-in, or Private to make the form accessible only to you. This flexibility lets you fully control who can view and submit your guest list form.

Will I receive notifications when someone joins the guest list?

Yes! You can be notified immediately via email when the form is completed. To do this, click the “Settings” button on the edit page. Once the settings menu is opened, you will see the Notifications option on the left side. Finally, toggle on the email notification switch after clicking on the “Notify Me’’.

是的! If your audience speaks different languages, you can add multiple languages and let people choose their preferred language when they open up your survey. Please note that this feature is available only on Pro and Premium plans.

Can I integrate this form template with other tools?

Yes! You can integrate your forms with 500+ apps. To do this, simply select the app you want to integrate your form with, and then click on “Connect to forms.app’’ or “Connect to Zapier”. Finally, you’ll see some easy-to-follow instructions to create an account and set up the integration.

Can I embed this template directly into my website?

Yes, you can embed your forms on your website flexibly without coding with forms.app. After you choose one of the handy embed options, you can make the necessary adjustments, such as height, width, button colors, etc., and place the code into your website!

Is forms.app secure for collecting data?

Yes! forms.app complies with major data-protection laws such as GDPR and uses secure servers in the EU. And what’s more, you retain control over your data, which means you can set form-access permissions.

Use this guest list form template

Follow the three easy steps below to easily import the template to your account, customize questions, and quickly share the form on your website or social media.

1. Import into your account

View this simple guest list form template and click on “Use template” after making sure this is what you are looking for.

2. Customize as you like

Add or remove questions through forms.app's drag-and-drop interface and match your brand style.

3. Share it on all channels

Embed it on your website in 6 different ways or share your form across all social media channels.

Looking for something else? Explore similar guest list templates below, or browse our extensive collection of free templates on the templates page.

Smooth registration process for everyone

Create your guest list form with powerful features and make the registration process simple and clear for everyone.

Multiple-choice fields
Let guests quickly confirm attendance, plus-one status, or meal preferences with single or multiple selection, dropdowns, pictures, yes/no options, and more.
Contact fields
Collect essential contact information, including guest name, email address, and phone number, for communication and check-in.
Logo & cover
Display your brand logo and add a cover image to personalize your guest list form and strengthen event branding.
Date & time fields
Enable guests to select preferred attendance dates or time slots for multi-day or timed events directly from a calendar.
Legal & signature fields
Get consent for event policies, photography permissions, or security requirements before submission.
Email notifications
Be instantly notified when someone submits the form via email notifications.

See all features