Fillable W-9 Form Free W-9 Form Generator

Fill out IRS Form W-9 online and watch the official form fill in as you type. Sign it on screen, then download a ready-to-send PDF or print it.

View the form on IRS.gov

How to fill it out: IRS line-by-line instructions

Your name

The name on your income tax return. Sole proprietors and single-member LLCs: enter the owner’s name here.

Business, trade, DBA, or disregarded entity name, if different from your name above.

Federal tax classification

Choose one

Exemption codes (Line 4) Optional

Most individuals and businesses leave these blank. They apply only to certain entities.

Only for accounts held outside the United States.

Address

Where the requester will mail your information returns, like a Form 1099.

Requester and account numbers Optional

The person or company asking for your W-9. Up to 3 lines.

Taxpayer identification number

Individuals and sole proprietors usually enter an SSN, or an ITIN. Corporations, partnerships, and LLCs taxed as one enter their EIN. It must match the name on Line 1.

Your TIN stays on this device. The PDF is created in your browser, and nothing you type is uploaded or saved.

Sign and date

By signing, you certify under penalties of perjury that the information on this form is correct.

Read the certification
  1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
  2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
  3. I am a U.S. citizen or other U.S. person (defined in the IRS instructions); and
  4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Signature

0 of 7 required

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What is Form W-9?

Form W-9, Request for Taxpayer Identification Number and Certification, is the IRS form you give to a business that pays you. It confirms your name, your federal tax classification, and your taxpayer identification number (TIN), so the payer can report what it paid you to the IRS.

Freelancers, independent contractors, consultants, landlords, and vendors are usually asked for a W-9 before their first payment. The payer uses it to prepare information returns such as Form 1099-NEC or Form 1099-MISC. You don’t file Form W-9 with the IRS; you give it straight to the person or company that asked for it.

How to fill out a W-9 with this generator

Start with your name exactly as it appears on your income tax return, and add a business name if you have one. Choose your federal tax classification, enter the address where you want to receive your information returns, then type your Social Security number or employer identification number. Finally, sign on screen and check the date.

Every answer appears on the official form as you type, and once each required field is complete you can download the finished W-9 as a PDF or print it. Need a different form? Browse all tax form generators.

Frequently asked questions about Form W-9

Who needs to fill out a W-9?

U.S. persons who are paid by a business that has to report those payments to the IRS: U.S. citizens, resident aliens, and U.S. companies, partnerships, LLCs, trusts, and estates. Freelancers, independent contractors, and vendors are the most common examples. Foreign persons use a Form W-8, such as Form W-8BEN, instead.

Is this W-9 generator free?

Yes. You can fill out, sign, download, and print as many W-9 forms as you need, without paying or creating an account.

Is my information safe?

Your information stays in your browser. The PDF is created on your device, and nothing you type, including your SSN or EIN, is uploaded to or saved by forms.app. Nothing is kept when you close the page either, so download your W-9 before you leave.

Should I enter my SSN or my EIN?

Individuals usually enter their Social Security number, or an ITIN if they don’t have one. Sole proprietors can use either their SSN or an EIN. Corporations, partnerships, and LLCs taxed as one enter their EIN, and a single-member LLC that’s a disregarded entity enters its owner’s name and number. Whichever number you use must match the name on Line 1.

Do I need to sign Form W-9?

In most cases, yes. Signing certifies, under penalties of perjury, that your TIN is correct, that you’re not subject to backup withholding, and that you’re a U.S. person. The IRS instructions list a few cases where a signature isn’t required, but most requesters expect a signed form. You can draw your signature or type it.

Where do I send my completed W-9?

Send it to the person or business that asked for it, usually by email or through their vendor portal. Don’t send Form W-9 to the IRS.

How often do I need to fill out a W-9?

Usually once for each payer. Give a payer a new W-9 if your name, business name, address, tax classification, or TIN changes, or if they ask you for an updated form.

What is backup withholding?

If you don’t give a payer a correct TIN, or the IRS tells the payer you underreported interest or dividends, the payer may have to withhold 24% of your payments and send it to the IRS. If the IRS has told you that you’re subject to backup withholding, tick that box in step 5 and the generator crosses out item 2 of the certification for you.