Fill Out Form 941 Online Your quarterly payroll return, ready to file

Enter your wages, withholding, deposits, and tax liability for the quarter, and the official Form 941 fills in line by line as you type. Download the finished return as a PDF or print it to sign and mail.

View the form on IRS.gov

How to fill it out: IRS instructions for Form 941

Employer information

Use the legal name and EIN exactly as they appear in IRS records. They’re repeated on page 2 for you.

Employer identification number (EIN) *

Don’t use an SSN or ITIN. No EIN yet? The IRS instructions explain how to file a paper return marked “Applied For”.

Name (not your trade name) *

The business’s legal name. Sole proprietors enter their own name.

Trade name (optional)

Only if it’s different from the name above.

Number and street *

Suite or room (optional)

City *

State *

ZIP code *

Province or county (optional)

Postal code (optional)

The address is outside the United States

Foreign country name *

Report for this quarter of 2026

Quarter *

1: January, February, March 2: April, May, June 3: July, August, September 4: October, November, December

This revision is for the quarters of 2026. Use the same quarter on any Schedule B or Schedule R you attach.

Aggregate return filers only Rare

Type of filer

Section 3504 agent Certified professional employer organization (CPEO) Other third party Not an aggregate return

Only for a section 3504 agent, CPEO, or other third party filing one Form 941 for several clients. These filers attach Schedule R (Form 941).

Part 1 · Wages and taxes

Copy the amounts from your payroll records. Leave a line blank if it’s zero, except lines 1, 2, and 12. Commas are optional; we split dollars and cents for you.

Line 1 · Number of employees who received pay *

Employees on payroll for the pay period that includes March 12, June 12, September 12, or December 12. Enter 0 if none.

Line 2 · Wages, tips, and other compensation *

The amounts that also go in box 1 of your employees’ Forms W-2. Enter 0 if none.

Line 3 · Federal income tax withheld

From wages, tips, and other compensation. Employers in U.S. territories without employees subject to U.S. income tax withholding skip lines 2 and 3.

Line 4 · No wages, tips, and other compensation are subject to Social Security or Medicare tax If you tick this, skip lines 5a–5e and go to line 6.

Lines 5a–5d: column 1 is the taxable amount, column 2 the tax (column 1 times the rate shown).

5a · Taxable Social Security wages

5a · Column 2 (× 0.124)

5b · Taxable Social Security tips

5b · Column 2 (× 0.124)

5c · Taxable Medicare wages & tips

5c · Column 2 (× 0.029)

5d · Wages & tips subject to Additional Medicare Tax withholding

5d · Column 2 (× 0.009)

Line 5e · Total Social Security and Medicare taxes

Column 2 of lines 5a, 5b, 5c, and 5d added together.

Line 5f · Section 3121(q) Notice and Demand: tax due on unreported tips

Only if the IRS sent you a Section 3121(q) Notice and Demand.

Line 6 · Total taxes before adjustments

Lines 3, 5e, and 5f added together.

Part 1 · Adjustments, deposits, and balance

Adjustments on lines 7–9 can be negative: type a minus sign, like -10.59.

Line 7 · Current quarter’s adjustment for fractions of cents

Rounding differences in the employee share of Social Security and Medicare taxes. Can be positive or negative.

Line 8 · Current quarter’s adjustment for sick pay

Usually a negative amount for third-party sick pay. See the IRS instructions.

Line 9 · Current quarter’s adjustments for tips and group-term life insurance

A negative amount for the uncollected employee share of these taxes.

Line 10 · Total taxes after adjustments

Lines 6 through 9 combined.

Line 11 · Qualified small business payroll tax credit for increasing research activities

From Form 8974. If you enter an amount, attach Form 8974.

Line 12 · Total taxes after adjustments and nonrefundable credits *

Line 10 minus line 11, never less than zero. Enter 0 if none.

Line 13 · Total deposits for this quarter

Include overpayments applied from a prior quarter and from Forms 941-X, 941-X (PR), or 944-X filed in the current quarter.

Line 14 · Balance due

If line 12 is more than line 13, the difference. You don’t have to pay an amount under $1.

Line 15a · Overpayment

If line 13 is more than line 12, the difference.

Line 15b · What to do with the overpayment

Apply to next return Send a refund

If you leave this blank, the IRS generally applies it to your next return.

Lines 15c–15e: give your account details to get the refund by direct deposit. Without them the refund may be delayed.

Line 15c · Routing number

9 digits, starting with 01–12 or 21–32.

Line 15d · Account type

Checking Savings

Line 15e · Account number

Up to 17 letters and numbers. Include hyphens, but no spaces or other symbols.

Line 15 is hidden while line 14 has an amount: never enter both a balance due and an overpayment.

Part 2 · Deposit schedule and tax liability

Check one. Not sure which applies? See section 11 of IRS Publication 15.

Line 16 *

Line 12 is less than $2,500 (this quarter or the prior one), with no $100,000 next-day deposit obligation Monthly schedule depositor for the entire quarter Semiweekly schedule depositor for any part of the quarter

Your tax liability for each month (not your deposits). Leave a month blank if it’s zero.

Month 1

Month 2

Month 3

Total for the quarter (must equal line 12) *

Complete Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors, and attach it to this return.

Parts 3 and 4 · Your business and a designee

Answer only the questions that apply. Leave the rest blank.

Line 17 · The business has closed or stopped paying wages This makes it your final return. Attach a statement naming the person who keeps the payroll records and where they’re kept.

Final date you paid wages *

Line 18 · Seasonal employer that doesn’t file for every quarter Tick it on every Form 941 you file, or the IRS expects a return each quarter.

Part 4 · Allow someone else to discuss this return with the IRS?

Yes No

An employee, a paid preparer, or another person. The permission ends 1 year after the return’s due date.

Designee’s name *

A specific person, not a firm.

Designee’s phone number *

5-digit PIN for the designee *

Any five numbers the designee chooses, to identify themselves to the IRS.

Part 5 · Sign here

Sign as the owner, an authorized officer, partner, or member, or the fiduciary. You must complete both pages and sign.

How will you sign?

By hand after printing Add my signature here

A paper return is normally signed in ink. Corporate officers and authorized agents may use the alternative signature method in Rev. Proc. 2005-39 instead.

Signature *

Draw Type

Sign here

Print your name *

Print your title *

Date

Leave it blank to date the return by hand when you sign.

Best daytime phone *

Paid preparer use only If a paid preparer filled it out

Only for a preparer paid to prepare this return who isn’t your employee. The preparer signs and dates the return by hand.

The preparer is self-employed

Preparer’s name

PTIN

Firm’s name (or yours if self-employed)

Firm’s EIN

Address

Phone

City

State

ZIP code

Payment voucher (Form 941-V)

Only if you’re paying the line 14 balance by check or money order with this return. Paying electronically? Skip this; the IRS prefers electronic payment.

I’m paying by check or money order with this return We fill the voucher with your EIN, name, address, and quarter. Make the check payable to “United States Treasury” and don’t staple it to the voucher or the return.

Amount you’re paying *

Usually the balance due on line 14.

Your figures and bank details stay on this device. The PDF is created in your browser, and nothing you type is uploaded or saved.

0 of 13 required

Preview

0 of 13 required

Complete the required fields to download or print your Form 941.

Still needed:

Downloaded. Sign Part 5 if you haven’t yet, then mail both pages to the IRS address for your state; it depends on whether you include a payment, see where to file Form 941. Filed it electronically? Then don’t mail this copy too.

Page

View the form on IRS.gov

How to fill it out: IRS instructions for Form 941

Disclaimer: forms.app offers this Form 941 generator and the IRS form it fills free of charge, as a convenience. forms.app is not affiliated with the Internal Revenue Service, doesn’t calculate, file, or pay your payroll taxes, and doesn’t give tax, legal, or accounting advice. The generator only places the amounts you enter on the official form; you are responsible for figuring them correctly, depositing tax on time, and filing the return with the IRS. Form 941 is published by the IRS; find the current revision and its instructions at irs.gov/Form941. If you’re unsure how to report something, talk to a tax professional or payroll provider. Found something on this page that’s wrong or out of date? Let us know.

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Form 941 at a glance

Form 941, Employer’s Quarterly Federal Tax Return, is how employers report the wages they paid in a quarter, the federal income tax they withheld, and both the employer and employee shares of Social Security and Medicare taxes.

Once you’ve filed your first one, you file Form 941 every quarter, even when there’s no tax to report, unless the IRS told you to file the annual Form 944, you’re a seasonal employer with no wages that quarter, or your only employees are household or farm workers. It’s due by the last day of the month after the quarter ends: April 30, July 31, October 31, and January 31. If you deposited all the tax on time, you have until the 10th of the next month. The tax itself is deposited electronically during the quarter; Form 941 reconciles it.

Getting your Form 941 done in minutes

Start with your EIN, legal business name, and address, and pick the quarter you’re reporting. Then copy the figures from your payroll records into Part 1: the number of employees, wages, federal income tax withheld, taxable Social Security and Medicare wages and tips with their tax amounts, any adjustments, and your deposits for the quarter. Choose your deposit schedule in Part 2, answer Parts 3 and 4 if they apply, and complete Part 5.

The generator doesn’t calculate your taxes. It puts what you enter in the right boxes, with dollars and cents split for you, and fills the Form 941-V voucher if you pay by check. Once the required fields are done, download the PDF or print it, then sign it. Need a different form? Browse all tax form generators.

Good to know about Form 941

Who has to file Form 941?

Employers that pay wages subject to federal income tax withholding or Social Security and Medicare taxes. After your first return you file every quarter, even with nothing to report, unless the IRS notified you to file Form 944, you’re a seasonal employer with no wages in the quarter (tick line 18 on each return you do file), or you only have household employees (Schedule H) or farm employees (Form 943).

When is Form 941 due?

By the last day of the month after the quarter: April 30 for January to March, July 31 for April to June, October 31 for July to September, and January 31 for October to December. If you made all your deposits on time and in full, you can file by the 10th day of the following month. A due date on a weekend or legal holiday moves to the next business day.

Where do I send Form 941?

The IRS encourages e-filing; see e-file employment tax forms (a provider may charge a fee). For a paper return, the address depends on your state and whether you include a payment; the current list is at where to file Form 941. Never send it to the Social Security Administration.

Do I pay the tax with Form 941?

Usually not. Payroll taxes are deposited electronically during the quarter through EFTPS, IRS Direct Pay, or your IRS business tax account. You can pay a balance with the return only if line 12 is under $2,500 for this or the prior quarter and you didn’t have a $100,000 next-day deposit obligation, or if you’re a monthly depositor paying under the accuracy of deposits rule. The IRS asks for electronic payment; if you pay by check or money order, include Form 941-V, which this generator fills for you.

Am I a monthly or semiweekly schedule depositor?

It depends on the taxes you reported during the lookback period (July 1 two years ago through June 30 last year). $50,000 or less makes you a monthly depositor; more than that, a semiweekly depositor, who also attaches Schedule B (Form 941). Accumulating $100,000 of tax on any day makes you a semiweekly depositor from the next day on.

How do I correct a Form 941 I already filed?

File Form 941-X, Adjusted Employer’s Quarterly Federal Tax Return or Claim for Refund, separately from your regular returns. It can be filed electronically. Don’t file a second Form 941 for the same quarter.

Who signs Form 941, and can I sign it here?

The owner of a sole proprietorship, a president, vice president, or other authorized principal officer of a corporation, a responsible partner or member of a partnership, or the fiduciary of a trust or estate. A paper return is normally signed in ink, so the generator defaults to signing after you print. Corporate officers using the alternative signature method in Rev. Proc. 2005-39 can add a signature here instead. Paid preparers sign their section by hand.

Is my information safe?

Yes. Your EIN, payroll figures, and bank details stay in your browser, and the PDF is created on your device. Nothing you type is uploaded to or saved by forms.app, so download or print your return before you close the page.

Does it cost anything?

No. The Form 941 generator is free to use for every quarter, with no account needed.

Your Form 941 isn’t ready to print yet

Fill in the required fields on the page (EIN, name, address, quarter, lines 1, 2, and 12, your deposit schedule, and your name, title, and phone in Part 5), then print again.

Form 941 preview Click any box to edit it