Employee Complaint Form Template

It is possible to face issues in the workplace, and these issues can sometimes be complex for an employee to report. This is why an employee complaint template can be pretty handy.
  • Keep records of the actions
  • Easily categorize the importance of the complaints
  • Set a deadline for feedback
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About this employee complaint form template

An employee complaint form template is an online tool used to track any inappropriate occasion or behavior reported by an employee. This form contains detailed questions to collect essential data. 

  • Name of the employee
  • Department name
  • Date of Incident 
  • Type of Complaint
  • Names of persons involved 
  • Detailed description of the complaint
  • Any previous record of the issue (if existing)
  • Documents that can be added as proof
  • Signature 

What should I ask in an employee complaint form?

A sample employee complaint form template should be readily available for any unfortunate situation that may arise. It is a tool to collect data and proof of the occasion to be used in favor of the employee. Here you can find questions to be asked in an employee complaint form:

  • What happened on the given date and location?
  • What led to this situation?
  • Who is involved?
  • Do you hold any evidence regarding the issue?
  • Do you have any witnesses?

Frequently asked questions (FAQs)

Can I collect anonymous answers?

Yes, as the forms' own nature, most of the questions are based on identifying people and incidents. That means as soon as the creator of the form is not asking for your personal information, the answers will be completely anonymous. 

Is this employee complaint form free?

Yes, this form is completely free, and you can start to use it right away, along with more than 5000 free-form templates. 

What makes an employee complaint form ideal?

It makes the working environment safer and trustworthy since it is a way to collect any behavioral or social issues by the employee to identify and fix any concerns.

Can I use this form in multiple languages?

Yes, you can by using Pro or Premium accounts. Go to the “Languages” tab in your form’s settings options, click on “Add translation” and choose your language. Once it is done, you can start to use your form. For more, check the multilingual forms page to not miss any steps.

Use this employee complaint form template

Workplace issues vary and need careful handling. Keeping records and allowing employees to voice concerns is vital. Employee complaint forms provide an easy, effective way to document and address concerns promptly.

1. Import into your account

1. Import into your account

Start using your employee complaint form sample by clicking on “Use Template” to begin with your free disciplinary form template.

2. Customize as you like

2. Customize as you like

Change your free employee complaint form by adding more questions, having an option to show the form sent to your email, and many more options.

3. Share it on all channels

3. Share it on all channels

Customize the form’s URL, adjust access level, generate a QR code, or get an embed code, all while customizing its appearance on your page.

If you need other forms that align with your needs or interests for your work, you can also check them out.

Want a custom employee complaint form?

If you are looking for something more specific to meet your needs, with more details tailored to your requirements, you can use AI to help you create one easily.

Create with AI

Smooth complaint process for everyone

You can utilize these suggested features in your form to enhance your template and provide a more seamless experience.

  • Conditional logic

    Use the feature to create a personalized experience by showing/hiding questions based on the given answers. This will help the participant to provide the needed information easily.

  • Legal fields

    Since the complaint will likely involve a law-based rule, you should add legal fields to your form to make it more professional and compliant with legal requirements.

  • File uploads

    To collect information more effectively, you can use this feature to upload it to the form, which will make it easier to conclude.

  • User permission

    Give the participants permission based on their title and the relation to the issue to access the form.

  • Date and time fields

    Use date and time fields to specify the exact time of the complaint and when it occurred, which will provide stronger evidence.

  • Email notifications

    After the form submission, the best way to update both sides is to send them an email and also to let them know the information is not lost.

See all features