Data Entry Form

The data entry form template offers a great way to collect your data quickly and efficiently. The user-friendly design of online data entry forms makes data entry effortless and error-free.
  • Allows you to collect data quickly
  • Collects all data in one place
  • Helps you customize fields to your needs
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Created by forms.app Team
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About this data entry form template

A data entry form template is a tool that enables quick and organized data collection. Users can easily fill in the required information on a single platform, and administrators can instantly view and manage this data.

The form must include the following key features:

  • Name and surname: Basic information about the person providing the data.
  • Date and time record: Tracks the date on which data was entered.
  • Short text fields: For single-line information entries.
  • Long text fields: For information requiring explanation or detail.
  • File upload: Ability to attach required documents or images.
  • Confirm and submit button: This is where the user completes and submits their information.

What should I ask in a data entry form?

A data entry form should collect essential information clearly and efficiently, ensuring accurate records without overwhelming the user. The questions should be concise, easy to answer, and cover all necessary details for your purpose.

  • What is your first and last name?
  • What is your email address?
  • What is your phone number?
  • On what date are you entering this information?
  • Which department or team are you entering information for?
  • Can you provide a brief explanation?
  • If applicable, please upload any relevant files or documents.
  • Do you have any other notes or comments?

Can I connect my data entry form to other apps?

forms.app lets you integrate your data entry forms with various apps and platforms. These integrations not only help your form collect data but also automate your workflows, saving you time. You can see the forms.app integration options in detail below.

  • Zapier: Allows you to automate with thousands of applications.
  • ActiveCampaign: Provides data transfer for email marketing and customer management.
  • Mailchimp: Provides automated email list and marketing management.
  • HubSpot: Exports data to CRM and allows customer tracking.
  • Microsoft Excel: Exports form data to Excel spreadsheets.
  • Google Sheets: Instantly saves data to Google Sheets.
  • Google Analytics: Analyzes form performance and visitor data.
  • Notion: Exports and organizes form data into Notion pages.
  • Webhook: Shares data with custom applications or systems.
  • Slack: Allows you to receive instant notifications when a form is submitted.

Frequently asked questions (FAQs)

Can I use this template on mobile?

Yes, the data entry form is fully compatible with both phones and tablets. The form's design automatically adjusts to the screen size, preventing fields from shifting and making it easier to fill in the form. Users can complete and submit the form from their mobile devices, just as they would on a computer. 

Is this data entry form free?

Yes, the basic version of this data entry form template is free. forms.app allows you to use basic data collection, short and long text fields, and file uploads for free. All the templates available on forms.app are entirely free to use. 

Can I customize this data entry form?

Absolutely, you can customize any field in the form to your needs: add new fields, remove existing ones, or rename them. The design is also fully customizable, allowing you to have complete control over colors, fonts, buttons, and submission settings. It ensures the form is both functional and looks brand-appropriate.

Use this data entry form template

1. Import into your account

1. Import into your account

Add the data entry form template to your account and start working on it. Begin by clicking the “Use template” button.

2. Customize as you like

2. Customize as you like

You can customize the design to your style. Change the fields, adjust the colors and fonts to your own style, and add categories and scoring criteria.

3. Share it on all channels

3. Share it on all channels

Now that your data entry form online is ready, copy the share link. Share your form via QR code, email, or via the website.

Below, you can review similar forms designed for different needs. Add them to your own account, easily customize them, and streamline your data collection process.

Need a custom data entry form?

Take complete control of your data collection process with a custom form you can create with forms.app AI form creator. Customize it to your own needs and ensure a seamless user experience.

Create with AI

Smooth intake process for everyone

Simplify inputting data with ease. Enter data quickly using the drag and drop feature, while the quick access toolbar ensures everything you need is just one click away.

  • Conditional logic

    Show or hide questions based on answers, using data validation to ensure accuracy and providing a personalized experience for each user.

  • Embedding & sharing options

    Easily add the data entry form to your website or emails and share it, and increase the response rate.

  • Multiple pages

    Long forms can sometimes be intimidating for participants. You can easily split the form across multiple pages, allowing each section to be clear and readable.

  • Legal fields

    Require users to accept your terms and conditions before submission, or include a signature field to collect their approval securely.

  • File upload fields

    Effortlessly gather files and images from respondents by adding file or image upload fields to your forms with simple drag and drop.

  • Email notifications

    Instantly track the data entry process and receive automatic email notifications when the form is filled, making it easier for you to take action.

See all features