Top 10 Notion Forms alternatives for online form creation

Creating forms has become essential for businesses, educators, and content creators. While Notion is a note-taking tool, not many other project management tools offer form features that enhance your workflow. If you’re looking for alternatives to Notion Forms, this list will help you explore the best options for your needs.

There are various form builders, each catering to different needs and expectations. Notion Forms, a versatile tool, is often used for data collection, team collaboration, project tracking, and feedback gathering. This article explores the top 10 simple Notion Forms alternatives, each offering unique features for form creation so you can find the best fit for your specific requirements and goals.

About Notion Forms

Notion Forms is a powerful tool designed to seamlessly integrate with Notion’s workspace, enhancing data collection, project tracking, and team collaboration within the platform. When you use Notion, you type /form and create a form builder inside your Notion page. Here are some of its key features:

🔗 Embedding option: You can embed forms on your website using a simple embed code, making it easy to integrate into your page. However, detailed embed customization options are limited, so the focus remains on a straightforward form display without additional styling or advanced features. This approach keeps things simple and functional for basic form needs.

🚫 Limited field types: There are only ten field and question types in Notion Forms. You can use Text, Multiple choice, Date, Person, Files&Media, Number, Checkbox, Mail, URL, Phone field types, and questions while building a form in Notion Forms.

🔄 Real-time data syncing: Notion Forms automatically syncs responses with Notion, updating databases in real time. This allows for immediate access to data, making it easy for teams to view and analyze responses as they come in.

🧩 Integrations with third-party tools: Notion offers integrations with tools like Zapier, allowing for expanded automation and connectivity with other platforms, such as Google Sheets and Slack.

📤 Data export options: Form responses can be easily exported in formats like CSV, making it convenient to share data with external applications or conduct in-depth analysis outside Notion. The responses can also be listed in different forms, such as board, chart list, etc.

Notion Forms pricing:

Notion offers four paid plans, starting with a Free plan for individuals, which includes essential features like collaboration tools and basic analytics. The Plus plan ($12/month) adds more team-oriented features, while the Business plan ($18/month) includes advanced tools like SAML SSO and extended analytics. The Enterprise plan provides tailored options for larger organizations, including SCIM user provisioning and robust security controls, with pricing available upon request.

Best Notion Forms alternatives you need to give a chance

There are many alternatives for Notion Forms, but here are ten alternatives that are flexible and better than the alternatives for form builders today.

1. forms.app

The homepage of forms.app

forms.app offers, as the great Notion alternative, a flexible online form builder ideal for surveys, registrations, and various other data-collection needs. It combines ease of use with a powerful range of customization options, allowing users to create professional forms without technical expertise. While forms.app provides robust integrations and analytics, users seeking advanced reporting or extensive branding options might find it somewhat limited.

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Pricing

2. SurveyMonkey

The homepage of SurveyMonkey

SurveyMonkey is one of the most recognized survey tools, offering many question types, templates, and in-depth analytics. Known for powerful survey capabilities, it’s particularly suited for professional feedback collection, though many advanced features require a premium subscription.

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Pricing:

Team Plans

Individual Plans

3. Google Forms

The homepage of Google Forms

A simple and free option, Google Forms is ideal for basic surveys and quizzes. It integrates easily with Google Sheets, Google Calendar, Google Docs, and Google Drive, making it great for quick data collection and analysis despite lacking advanced analytics and branding options.

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Pricing:

Free Plan ✅

Premium Features: Available through Google Workspace plans, starting at $6 monthly for the Business Starter plan.

4. Microsoft Forms

The homepage of Microsoft Forms

Microsoft Forms, part of the Microsoft 365 suite, allows users to create surveys, quizzes, and polls. It integrates well with Microsoft products, making it ideal for users already in the Microsoft ecosystem.

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This platform is free to use ✅ 

Microsoft 365 plans for business (billed annually only)

Microsoft 365 plans for home 

5. Jotform

The homepage of Jotform

Jotform is known for its intuitive drag-and-drop interface and extensive range of form types. With advanced customization and automation, Jotform is a great choice for users who need to streamline workflows, though it can be costly for premium features.

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Pricing

Free Plan ✅

6. Cognito Forms

The homepage of Cognito Forms

Cognito Forms offers advanced functionality like calculations and document generation, making it ideal for forms that require more complex data handling. It’s robust but may have a learning curve for more advanced features.

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7. Typeform

The homepage is Typeform

Typeform is known for its conversational, engaging forms that improve user experience. While its free version is limited, it’s ideal for those who value user interaction and aesthetics.

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8. ProProfs Quiz Maker

The homepage of ProProfs Quiz Maker

ProProfs Quiz Maker simplifies quiz creation with its AI-powered features, extensive question library, and anti-cheating tools. Ideal for educators, trainers, and recruiters, this tool allows you to create scored quizzes, personality tests, and secure assessments in minutes. Its standout features include automated grading, multilingual support for over 70 languages, and real-time analytics.

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9. Formstack

The homepage of Formstack

Formstack is designed for professional workflows, offering advanced features like e-signatures, workflow automation, and HIPAA compliance. It’s a powerful tool but may be cost-prohibitive for smaller teams.

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10. Paperform

The homepage of Paperform

Paperform combines form-building with digital storefront features, making it ideal for e-commerce. Its aesthetic, customizable forms can handle everything from registrations to product sales, creating a comprehensive knowledge base for your business.

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11. Fillout

The homepage of Fillout

Fillout offers simplicity with robust features, making it an excellent choice for surveys, applications, and data collection with conditional logic. You can add aesthetic graph views to your form, which makes it a better productivity tool.

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Bonus: How do you embed forms on Notion pages?

Following these steps, you can effectively embed forms into your Notion pages for seamless data collection and interaction. With the Notion embed feature, you will be able to gather feedback and manage tasks directly within Notion:

Embedded Notion forms will make it easier for you to collect data when sharing your Notion pages.

Frequently asked questions about Notion Forms

If you’re still curious about Notion Forms, this section is here to answer every question you might have. Whether you’re wondering about its features, pricing, integrations, or customization options, we’ve got you covered. Our goal is to provide clear and thorough answers so you can make the best choice for your form-building needs without any uncertainty.

How to choose the best form-creating option for your needs

When selecting the right form builder for your business, there are a few essential criteria. Each tool offers unique features and caters to different business goals, so keeping your priorities in mind will help you make the best choice. Here are some tips to guide you: 

💸 Consider your budget: Look at each platform’s pricing structure to determine if it aligns with your budget. Some tools, like Google Forms, offer a free plan, while others have tiered subscriptions based on usage and features. 

⚖️ Evaluate feature sets: List essential features for your needs, such as e-commerce integrations, analytics, or customizable templates. Check if the tool offers conditional logic, data export options, and branding customization to suit your business.

✍🏼 Define your priorities: Rank the features in terms of importance. For instance, if ease of use and quick form setup are top priorities, choose tools that excel in simplicity, like forms.app or Google Forms. If advanced reporting is more crucial, consider options like SurveyMonkey or Formstack.

🧩 Check out integration capabilities: Choose a tool that works seamlessly with your existing apps, such as Google Sheets, Slack, or Notion. For example, you can integrate forms.app with Notion to send the data you collected to a Notion database automatically.

🔎 Test out a few options: Most form builders offer free trials or free plans, so you can explore how each tool functions before committing to one.

By considering these considerations, you can select the form builder that best suits your business needs, budget, and long-term goals.