Incident Report Form Template

Why use an online incident report form?

No one wants an accident in the workplace, but unfortunately, it happens. And it happens fast. Online report forms help you gather detail faster and more accurately, thus enabling you to prevent future accidents and injuries. Plus, people can upload photos to your online form for a better understanding. With forms.app’s online incident report form template and handy features allow you to be notified immediately when a form is submitted.

How to create a good incident report form?

Incident reports may have different questions and features according to the workplace or business. But there are a few common things you can consider to get the best results out of your form.

• Add an initial field for the incident type: This field will show the incident types and make sorting them easier. So you can see the nature of the incident before reviewing the report further.
• Include short and detailed questions: To reduce the amount of time you will review these reports and get accurate answers, you can add short questions and a detailed description field. You can easily add additional fields after selecting the incident report form sample. This way, both the creation and assessment processes will be much faster.
• Add an upload field for photos and videos: Sometimes, photos may offer the best way to assess the situation. With an upload field for videos and photos, damage analysis will be more accurate.
• Don’t forget the witnesses:  Some other people may be involved in the incident or have just seen what happened. Adding description fields for witnesses may provide you with different opinions about the incident.

How to edit the incident report form sample?

forms.app’s free incident report form template provides you with all the features and question fields you need when creating a general incident report form. So, you can use it without changing anything at all. But that is not it. With forms.app, you will be able to change every aspect of your report form, and it takes only a few minutes.

Numerous options await you on the edit page. You can easily edit the questions, change the question type, or set conditions for them. This way, you can hide or show different questions according to the incident type. For example, in case of property damage, your employees will see only the required questions, thus saving you and them a lot of time.

How to customize your employee incident report?

forms.app offers powerful customizing features for creating a report form that is uniquely yours. You can create a design that represents your business by applying different colors, shapes, and backgrounds. Try different options or select forms.app’s free themes that will help you start one step ahead.

How to choose the best options for your form?

In case of unforeseen events, such as accidents, injuries, or damage to the equipment, acting quickly can be decisive. With forms.app’s advanced notification settings, you can enable push notifications or email notifications to get instantly notified about any kind of incident. Direct messages through WhatsApp are also available for quick responses to incidents. This way, your employees can reach you, other executives, or security directly. 

Similarly, reaching the incident report form as soon as the incident occurs is equally important. Luckily, you have many sharing options to make your form available at any moment. After finishing your form, you can email your employees, add a shortcut to the form on the desktops, or print the special QR code and post it on a board. This way, your employees can fill out the form just after the incident, and you will get clear records for assessing the compensation claims.

How to review the records and statistics?

When reports are submitted, you can easily view them on the results page. You have the option of viewing the records individually or as a list. For a better understanding, you can also head over to the statistics page. There, you will find special statistics for your form. To store your records, you may consider downloading them on your device or keeping them on forms.app. Select the free incident report form template and make the incident reporting process easier for everyone!