Incident Report Form Template

This incident report form template helps to record the details of the incidents, injuries, illnesses, and near misses in the workplace. A well-designed incident reporting form will:
  • Make it easy for people to file reports
  • Enable faster response and resolution
  • Help you with clear documentation
Use template
Preview
Preview

Use this incident report form template

1. Import into your account

1. Import into your account

Check this sample incident report form template and click on "Use template" after making sure this is what you are looking for.

2. Customize however you like

2. Customize however you like

Add important fields through forms.app's drag & drop interface and match your brand style.

3. Share it on all channels

3. Share it on all channels

Customize the URL, change the access levels, create a QR code, or get the embed code.

Related templates you might like

Need a custom incident report form?

Just tell us how you would like to have a report form for incidents. forms.app AI will create a free template for you.

Create with AI

Clear report process for everyone

Build your incident report form with powerful features and make the reporting process easy and clear for everyone.

  • Mobile-ready

    Your report forms are mobile-responsive from the get-go. Offer a smooth experience on all devices.

  • Embedding & sharing options

    Embed your form in 6 different ways, generate a QR code for it, use your own web domain, and more.

  • File upload fields

    Easily collect files and images from your respondents related to the incident.

  • Legal fields

    Get people to agree to your terms and conditions before submitting their forms.

  • Date & time fields

    Allow people to select a specific date or time. This will help you determine exactly when the incident occurred, making it easier to investigate and take appropriate action.

About this incident form template

An incident form is a digital document used to record details about workplace accidents, near misses, or safety breaches. This online incident report form​ includes clear instructions for users, automated date and time stamping, sections for detailed narrative descriptions, and fields to upload photos or evidence.

  • Full name: To identify who is reporting the incident. 
  • Phone number: To quickly follow up for other details or updates. 
  • Date & time: To document exactly when the incident occurred for investigation. 
  • Location: To determine where the incident happened
  • Signature: To confirm that the report is complete and truthful. 

 

Why use an incident report form?

A free incident report form template​ can be really helpful for standardizing how incidents are documented, saving time on form design, and ensuring that all necessary details are consistently captured every time an incident occurs.

Here are more reasons to use incident report form templates for free:

 

Improve safety

By recording each incident in detail, organizations can spot patterns or recurring hazards. This insight makes it easier to address root causes and strengthen preventive measures.

 

Keep the recordings

Documenting incidents provides evidence for compliance with health and safety regulations. It also helps organizations respond effectively to insurance claims or legal inquiries.

 

Better monitoring

Tracking the entire process online will speed up the process and help you identify potential issues, which will go a long way in preventing future problems.


Frequently asked questions (FAQs)

 

Which field is important in my incident form template? 

As long as collecting the vital data, each field carries importance. However, there are some key fields not to forget when including them in your template, such as:

  • Description of incident
  • Date & time
  • Exact address/location

 

Can I change this incident report form template?

Yes, based on your needs or preferences, you can change the questions, colors, fields, settings, and more. Each organization might have different priorities; for that reason, you can edit the template as you wish. 

 

Is this template free?

Yes, all the templates on forms.app are completely free to use and share. All you need to do is click “Use template” button. After making the essential changes, if needed, you can immediately start using the template.