How to create a rental lease agreement form (Tips & more)

Renting a house can present various challenges, whether you're the landlord or the tenant. Not discussing everything at the start and failing to include it in the contract can lead to further issues. Both sides need open and transparent communication about their expectations and responsibilities before signing any agreements. 

Making a rental lease agreement form can protect both landlord and tenant during the lease period. In this article, you will learn what a rental lease agreement is, the reasons for using an online lease agreement form, and how to create an online lease agreement form using the online form builder forms.app. Additionally, you will get pro tips to create a better one.

What is a rental lease agreement form

A rental lease agreement form is used by landlords and tenants to specify all the details and terms and conditions to meet on the same grounds for house leasing, commercial leasing, etc.

It includes contact information for both sides, landlord and tenant, such as full name, phone number, date of the agreement, amount of rent, security deposit amount, starting date, ending date, terms of the lease, and signing a lease section for both sides.

The lease outlines the terms, duration, and month-to-month rental amount, and these cannot be changed. The landlord can't simply raise the rent whenever they like, and the tenant can't just leave the property without consequences. The lease is in effect for a specific period, after which it ends. Both sides must sign a new residential lease agreement if the tenants wish to stay.

Reasons to use an online rental lease agreement form

An online rental lease agreement form protects both sides during the lease process. 

In this form, which becomes a legal document after signing, the conditions should be mutually discussed, agreed upon, and added to the form so that nothing discussed in advance will be legally binding during the rental process.

Here is the list of reasons to use an online rental lease agreement form:

⚖️ Serves as a legal document: A rental lease agreement specifies all lease terms specifically. If there is a situation that violates the contract after the lease agreement is signed, both sides can seek their rights legally.

🤝 Specifies the terms of the lease: The form determines the length of the stay, damages to the property if something happens in the property during the stay, and the amount of deposit, and defines the terms of staying conditions.

✔️ Allows you to understand obligations: After both sides have agreed on the lease, it is important that both sides understand that they must fulfill all the responsibilities specified in the lease. This includes maintaining the property in good condition and following any rules outlined in the agreement. 

💳 Specifies the terms of rent payment: The lease contract should clearly outline the monthly or regular rent amount, which can be fixed or increased over time, to help plan budgets and avoid surprises. If a tenant has late pay for rent, you can show the form and look for your rights legally. The same thing goes for the tenant.

🛡️ Protects the rights of both sides: A contract between a landlord and tenant gives advance notice of all the terms, and after signing the document, both sides accept their responsibilities. This document protects both sides if there is any violation of rights on either side.

How to create a rental lease agreement form (without coding)

Whether you are a tenant who would like to rent property from the landlord or a landlord who would like to get income from the property, it is essential to understand the rights, terms, and conditions of renting property. 

Create a simple rental lease agreement form, or if you would like to rent your house, create a house rental lease agreement form that will protect both sides' rights and build communication between them. 

You need to know how to create a free rental lease agreement form that both sides can easily fill out. The steps below can help you create a better one on the forms.app.

1- Login or create a new account

Login to your account

You can easily sign up to forms.app, or if you have an account, you can log in immediately. We know that your time is precious, so you can also log in via Google, Facebook, and Apple accounts.

2- Select a free template

Choose a beginning option

You can start from scratch if you want to decide on every element. If you would rather save time, you can select from our user-friendly rental lease agreement template for free to quickly get your form up and running. This way, you can customize the details that matter most to you. You can select and use a commercial lease agreement form template to meet your needs.

Also, you can take advantage of the fast usage of AI. You can simply create a rental lease agreement form using forms.app AI form generator. 

3-Requested information fields & essential fields

Add the essential fields

You can determine and collect essential information about the lease. You can use the ones we provide inside the templates and get ideas, or you can use the ones you created for your needs.

💡For more information about the rental agreement form, check our article.

Once you start creating your form, you can find the file upload section inside the fields, and you can add it easily to add all essential images about the property. You can also add a date and time section to specify the lease's start and end days and the lease's start and end days. Also, you can add a signature section to make the form legal at the end of the form.

4- Change how your form looks

Change the design of your form

Every business has a distinct color scheme and typography. You can customize the appearance of your form fields to reflect your brand's requirements. You can also add a logo and change the background and theme. Selecting the customize section allows you to change the theme by adjusting font style, text color, and brightness.

5- Share the form

Share your form

At the final stage, you can embed it on your website or share it across all digital platforms like social media. You may also set up privacy choices like public, limited, and private in the settings. Additionally, you can choose how the form appears on your website when you share it. Also, you can send your form by email or make a QR code to make it more technological.

5 Pro tips

Understanding the lease agreement form and using it for both sides is essential. If there are complications with the forms and they are not understood at first, both sides might have trouble during the lease time. It is important to create a rental lease agreement form carefully and specify all the details on the form. You need to create an efficient form to avoid possible problems.

To make the process simple and easy to use, there are a few things to remember when creating a rental lease agreement form. You need to follow some basic steps to create one, but if you want to make a pro one, these are the pro tips to follow:

🔎 Specify the conditions of using the property: Providing information about the use of the property eliminates possible problems. For example, you can state if you are against a change in the property or specify every detail about pets and how many people will stay in the property.

📎 Add file upload section: This section allows you to add property images to make sure the property looks how the property looks when you hand over the property, and at the end of the lease, you can compare the beginning and end status of the property.

📅 Determine the start and end day: Determine the start and end day will allow you to understand the length of the stay. According to the date, both sides can arrange their financial status.

❗ Add terms and conditions: Rent increase, sanctions in case of a problem in the case of home use, specifying the responsibilities in the lease process for both sides provides a better understanding of the situation.

🖊️ Add signature fields for both sides: Adding signature fields at the end of the form makes the agreement legal for both sides and provides a deep understanding of the conditions of the lease.

Key points to take away

It is vital to have a binding document between the person renting the property and the person wanting to rent it. Preparing the document for both sides, if there is a request and request to specify it in the document, prevents problems that may occur later. Preparing the document online allows you to create a more efficient and inclusive document than other old methods.

So far, in our article, you have learned what a rental lease agreement form is, many reasons to use a rental lease form online, and how to create a rental lease form online by using the online form builder forms app. Additionally, you had pro tips on how to create better ones to prevent possible problems during the lease process.