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Incident Report Form Template

An incident report form helps to record the details of the incidents, injuries, illnesses, and near misses in the workplace. Online incident reports will make the reporting process both easier and more flexible. Select’s free incident report sample and take corrective actions faster!

Incident Report Form Template


Why use an online incident report form?

No one wants an accident in the workplace, but unfortunately, it happens. And it happens fast. Online report forms help you gather detail faster and more accurately, thus enabling you to prevent future accidents and injuries. Plus, people can upload photos to your online form for a better understanding. With’s online incident report form template and handy features allow you to be notified immediately when a form is submitted.

How to create a good incident report form?

Incident reports may have different questions and features according to the workplace or business. But there are a few common things you can consider to get the best results out of your form.

  • Add an initial field for the incident type: This field will show the incident types and make sorting them easier. So you can see the nature of the incident before reviewing the report further.
  • Include short and detailed questions: To reduce the amount of time you will review these reports and get accurate answers, you can add short questions and a detailed description field. You can easily add additional fields after selecting the incident report form sample. This way, both the creation and assessment processes will be much faster.
  • Add an upload field for photos and videos: Sometimes, photos may offer the best way to assess the situation. With an upload field for videos and photos, damage analysis will be more accurate.
  • Don’t forget the witnesses:  Some other people may be involved in the incident or have just seen what happened. Adding description fields for witnesses may provide you with different opinions about the incident.


How to edit the incident report form sample?’s free incident report form template provides you with all the features and question fields you need when creating a general incident report form. So, you can use it without changing anything at all. But that is not it. With, you will be able to change every aspect of your report form, and it takes only a few minutes.

Numerous options await you on the edit page. You can easily edit the questions, change the question type, or set conditions for them. This way, you can hide or show different questions according to the incident type. For example, in case of property damage, your employees will see only the required questions, thus saving you and them a lot of time.

How to customize your employee incident report? offers powerful customizing features for creating a report form that is uniquely yours. You can create a design that represents your business by applying different colors, shapes, and backgrounds. Try different options or select’s free themes that will help you start one step ahead.

How to choose the best options for your form?

In case of unforeseen events, such as accidents, injuries, or damage to the equipment, acting quickly can be decisive. With’s advanced notification settings, you can enable push notifications or email notifications to get instantly notified about any kind of incident. Direct messages through WhatsApp are also available for quick responses to incidents. This way, your employees can reach you, other executives, or security directly. 

Similarly, reaching the incident report form as soon as the incident occurs is equally important. Luckily, you have many sharing options to make your form available at any moment. After finishing your form, you can email your employees, add a shortcut to the form on the desktops, or print the special QR code and post it on a board. This way, your employees can fill out the form just after the incident, and you will get clear records for assessing the compensation claims.

How to review the records and statistics?

When reports are submitted, you can easily view them on the results page. You have the option of viewing the records individually or as a list. For a better understanding, you can also head over to the statistics page. There, you will find special statistics for your form. To store your records, you may consider downloading them on your device or keeping them on Select the free incident report form template and make the incident reporting process easier for everyone!

By using’s easy and extensive form builder user interface, you can create online forms, surveys, and exams with less effort than anything else! You can quickly start with a ready-made template and customize it according to your needs or you can start from scratch and build your form with many different types of form fields and customization options. 

Powerful features: 

  • Conditional logic 
  • Create forms with ease
  • Calculator for exams and quote forms
  • Geolocation restriction
  • Real-time data
  • Detailed design customization

Automations between the tools you use are vital as it saves time and deducts tons of workload. Imagine that you would need to transmit data from your form responses to another tool manually. That would be boring and time-consuming distracting you from your real work. integrates with +500 third-party applications such as Asana, Slack, and Pipedrive via Zapier. Thus, you can automate your workflows and focus more on enriching your business.

Let our templates do errands for you and let you focus more on critical parts of your forms and surveys such as form fields, questions, and design customization. With over 100 templates, enables you to create a form that you need and customize it according to your needs by using our form creator.

You can share your forms in any way you like. If you want to share your form and collect responses through your form’s unique link, you can simply adjust privacy settings and copy paste your form link anywhere. And if you would like to embed your form in your website, you can easily copy and paste embed code in your website HTML.

On, you can customize your form’s theme and design elements in depth. Once you switch to the ‘Design’ tab after getting your form done, you will see many different design customization options. You can change your form theme by choosing your own colors or picking one of many ready-made themes.